Accounts Payable coordinator

As an accounts payable coordinator you provide financial, administrative and clerical support to the organisation

. The role is to complete payments and control expenses by receiving payments, plus processing, verifying and reconciling invoices.

The successful candidate must be able to work quickly and efficiently, have strong communication skills (both verbal and written) as well as an above average sense of detail, accuracy, and organization.

who you are…

Drive & motivation

- You enjoy working with numbers and performing tasks that require a lot of organization and detail

- You are looking to build your career in the Accounting/Finance field

- You want to join a progressive family-owned company

- You are passionate about customer service and strive to be the best everyday.

Character & ABILITIES

- Accurate data entry in a high volume environment

- Research and resolve invoicing problems with suppliers and vendors

- Effectively communicate with employees, contractors, suppliers and other such key stakeholder

- Develop and maintain accounts payable SOP’s

- Strong understanding of the accounts payable function

- Commitment to meeting deadlines by monitoring month end activities to ensure deadlines are met

Knowledge & skills

- Minimum 3+ years A/P experience

- Experience with Excel

- Knowledge in all Microsoft Office programs

- Experience using accounting software Epicor P21

- An administrative Certificate or Diploma is a strong asset

- Team player demonstrating effective and cooperative working relationships with all employees

- Approachable and professional in demeanor

- Good written and verbal communication skills

- Can maintain accuracy in a deadline driven, fast-paced, high volume environment

- Ability to prioritize tasks and keep many projects moving forward at once

DETAILED JOB RESPONSIBILITIES INCLUDE, BUT NOT LIMITED TO:

·        Manages the Accounts Payable Department through the efficient payment of all supplier accounts.

·        Assigns various Accounts Payable Department job functions, for example:

o   Supervising and training junior office staff in the performance of standards and routine accounting, cash control, special assignments, and other related duties, for example, the accumulation, posting and preparation of data for reports or documentation.

o   Providing technical assistance and training to staff.

o   Using tact and diplomacy when performing all duties.

o   Computing and analyzing financial data to maintain accurate records of expenditures through Accounts Payable, for example:

o   Ensuring correct processing and timely payment of invoices.

o   Ensuring expenditures through Accounts Payable are reasonable by referring any questions to the Controller for budget explanation of any questionable items before posting.

- Ensure a two-way match is performed for all inventory items

o   Balancing and reconciling accounts on a monthly basis and adjusting and correcting opening and closing entries including Accounts Payable monthly and year-end accruals.

o   Preparation of GST and PST remittances, filing reports and posting payments.

o   Sorting and distributing Accounts Payable mail, verifying account information, recording vendor number on invoices, highlighting invoice number, date and amount for ease in future verification/processing.

o   Preparing, processing and/or follow up of supporting documentation for Invoices/Credits.

o   Ensuring that appropriate Supervisors code and authorize their invoices in a timely manner.

o   Running pay proposal and supervising all cheque runs, verifying the accuracy of the proposal and ensuring necessary attachments are provided.

o   Ensuring all Accounts Payable cheques are printed on a timely basis using cash management as a prerequisite.

o   Ensuring all EFT’s are processed properly and deposited by the scheduled date.

o   Ensuring all approvals are received for each pay proposal and cheque run.

o   Setup of new vendors, as required

o   Entering all disbursement vouchers and other miscellaneous payments.

o   Reversing documents as necessary, pertaining to cheques being reversed.

o   Posting corrections as needed.

o   Processing general ledger account adjustments as required for Accounts Payable, such as re-allocating invoices to correct accounts.

o

Preparing analysis of accounts as required.

o

Preparing Accounts Payable accruals at month end and ensuring all other accruals are complete.

Maintain corporate credit card program

o   Answering queries from all vendors regarding problems with invoices or payment of them. Directing all calls from vendors to appropriate party to solve problems as they arise.

o   Corresponding with vendors regarding problems with invoices, as required.

o   Ensuring supplier statements are reconciled to invoices on a timely basis.

o   Ensuring current and previous years Accounts Payable files are in a neat and tidy order and are stored properly.

o   Preparing reports and performs other duties for the Finance Department as requested.

o   Assisting auditors when Accounts Payable information is required during audits.

o   Meeting deadlines, as required.

o   Compiles and verifies data for periodic financial and administrative reports. For example:

§ Preparing various monthly, quarterly and annual fiscal reports as they relate to the Accounts Payable Department.

- Preparing month end Accounts Payable trial balance and reviewing any payment past due.