STAFFING SPECIALIST

Description

Gulf Companies has served the global energy industry since 1953 by supporting the complete project lifecycle and developing valued business partnerships to ensure the success of the project. Our worldwide experience and multi-disciplined capabilities encompass all aspects of the Engineering, Procurement, Construction Management, Field Inspection, GIS Integrity, Staffing Services and more.

Position Description

The Staffing Specialist provides support to the department by performing a variety of administrative and clerical office functions.

Essential Functions

- Provide administrative support to department managers and directors

- Provide guidance and administrative support other clerical members of the team

- Perform a wide range tasks using the computer

- Maintain files and other records

- Send candidates new hire instructional email

- Create New Hire Packet

- Conduct background checks and I-9 E-Verify

- Prepare and send onboarding kits (drug kits, safety vests etc.)

- Enter new hire packets into UltiPro

- Responsible for tracking and coordination of all paperwork associated with the onboarding of new hires and terminations of field employees

- Interface with field employees and client representatives

- Assist in development of department procedures, processes and systems focused on onboarding, compliance, offboarding, and other staffing areas.

- Provide input to streamlining efforts to effectively and efficiently process employee documentation for staffing and compliance needs

Requirements

Qualifications

- 2-5 years’ work experience as an administrative assistant in a corporate work environment

- Excellent organizational skills with the ability to handle multiple tasks simultaneously

- Detail oriented

- Intermediate computer skills and knowledge of Microsoft Office programs

- Prior experience utilizing copier, fax, and other office machines

- Excellent written and verbal communication skills

- Excellent customer service skills

Education

- High school diploma

Competencies

- Problem-solving

- Results oriented

- Customer focused

- Business and people acumen

- Confidentiality

Work Environment/Physical Demands

- Working conditions are normal for an office environment.

- Frequent sitting and operating a computer.

- Must be able to use body members to work, move or carry objects or office materials.

- Must be able to exert up to 10 pounds of force occasionally.

- Physical demands requirements are at levels of those for sedentary work.

Gulf is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.