Payroll Specialist

Job Summary

We are seeking a detail-oriented and experienced Payroll Specialist to manage and process payroll functions within our organization. The ideal candidate will have a strong understanding of payroll management, accounting software, and HRIS systems. This role involves ensuring accurate payroll processing, benefits administration, and compliance with applicable regulations. The Payroll Specialist will play a key part in maintaining financial accuracy and supporting human resources functions across various departments.

Responsibilities

- Process payroll using systems such as Workday, Paychex, ADP, Kronos, UltiPro, PeopleSoft, or Ceridian with precision and timeliness

- Manage data entry related to employee hours, wages, deductions, and benefits

- Reconcile payroll accounts and perform general ledger reconciliation to ensure accuracy

- Prepare journal entries related to payroll transactions and maintain detailed records for audit purposes

- Administer employee benefits programs including benefits enrollment and changes

- Handle accounts payable and receivable related to payroll expenses

- Ensure compliance with tax regulations and prepare necessary filings

- Assist with non-profit accounting or governmental accounting as needed

- Support HRIS data management and updates for employee information

- Perform analysis of payroll data to identify discrepancies or irregularities

- Maintain knowledge of financial concepts relevant to payroll processing and accounting practices

Skills

- Proficiency with payroll management software such as Workday, Paychex, ADP, Kronos, UltiPro, or Ceridian

- Experience with accounting software including QuickBooks and other financial tools

- Strong understanding of corporate accounting principles including general ledger accounting, double entry bookkeeping, debits & credits, and journal entries

- Knowledge of tax regulations related to payroll processing and benefits administration

- Familiarity with HRIS systems and data entry procedures

- Excellent analysis skills for troubleshooting discrepancies in payroll data

- Ability to perform account reconciliation accurately using 10 key typing skills

- Experience with governmental or non-profit accounting is a plus

- Strong organizational skills with attention to detail in bookkeeping and financial analysis

- Effective communication skills to collaborate with HR teams and external vendors involved in payroll processing

Pay: $27.27 - $32.85 per hour

Benefits:

- 401(k)

- Dental insurance

- Flexible schedule

- Health insurance

- Paid time off

Work Location: Remote