Office Manager / Bookkeeper

Job Overview

We are seeking a dynamic and detail-oriented Office Manager / Bookkeeper to join our team! This vital role combines administrative leadership with financial management, ensuring our office runs smoothly while maintaining accurate financial records. The ideal candidate will be energetic, highly organized, and possess a proactive approach to managing daily operations, vendor relations, and bookkeeping tasks. Your enthusiasm and strong communication skills will help foster a positive work environment and support our team’s success.

Responsibilities

- Oversee daily office operations, including front desk management, multi-line phone systems, and calendar scheduling to ensure seamless workflow.

- Manage vendor relationships by coordinating service providers, negotiating contracts, and ensuring timely deliveries.

- Handle bookkeeping duties using QuickBooks or similar accounting software, including invoicing, expense tracking, and bank reconciliations.

- Maintain accurate financial records through diligent filing, data entry, and regular account reconciliation.

- Supervise administrative staff and provide training & development to foster a motivated and efficient team.

- Assist with human resources functions such as onboarding new employees, managing payroll processes, and maintaining personnel files.

- Support event planning for company meetings or community outreach initiatives to promote team engagement and organizational visibility.

Qualifications

- Proven experience in office management, administrative support, or clerical roles within a professional setting.

- Strong proficiency with QuickBooks or comparable bookkeeping software; experience with JobBoss ERP is a plus.

- Demonstrated supervisory experience with the ability to lead and develop team members effectively.

- Excellent communication skills with professional phone etiquette and the ability to manage multi-line phone systems confidently.

- Exceptional organizational skills with attention to detail in filing, calendar management, and scheduling.

- Knowledge of human resources procedures including payroll processing and employee onboarding.

- Experience in medical office management or similar environments is advantageous but not required. Join us to be a key driver of efficiency and financial accuracy while supporting a vibrant workplace culture!

Pay: $22.00 - $26.00 per hour

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Health insurance

- Paid time off

- Vision insurance

Work Location: In person