Office Manager / Bookkeeper

Overview

We are seeking a dynamic and organized Office Manager / Bookkeeper to join our team! This vital role combines administrative leadership with financial oversight, ensuring the smooth operation of our office environment while maintaining accurate financial records. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. In this role, you will manage daily office functions, coordinate administrative tasks, and handle bookkeeping responsibilities to support our team’s productivity and efficiency. Join us and be part of a vibrant workplace where your organizational skills and positive attitude make a real difference!

Responsibilities

- Oversee daily office operations, including front desk management and maintaining a welcoming environment for visitors and staff

- Answer multi-line phone systems with professionalism, providing exceptional customer service and support

- Handle data entry, filing, proofreading, and document management to ensure accuracy and organization

- Maintain financial records using QuickBooks accounting software; process invoices, expenses, payments and other bookkeeping tasks

- Support administrative functions such as typing correspondence, managing office supplies, and coordinating personal assistant duties when needed

- Provide excellent customer support by addressing inquiries promptly via phone or email, demonstrating proper phone etiquette and professionalism

Qualifications

- Proven experience in office management or administrative roles with clerical skills

- Proficiency in QuickBooks, Microsoft Office (Word, Excel), and general computer literacy

- Previous experience as a dental or medical receptionist is a plus; familiarity with front desk operations highly desirable

- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment

- Strong attention to detail for proofreading, data entry, and record keeping tasks

- Demonstrated time management skills to prioritize responsibilities effectively

- Knowledge of bookkeeping principles and basic financial procedures

Join our team where your organizational expertise and enthusiasm will help us create an efficient, welcoming workspace. We value proactive individuals who thrive on supporting others while managing essential office functions. This paid position offers an exciting opportunity to develop your administrative skills within a collaborative environment!

Pay: $20.00 - $25.00 per hour

Benefits:

- 401(k)

- 401(k) matching

- Health insurance

- Life insurance

- Paid time off

- Retirement plan

Experience:

- Administrative: 1 year (Preferred)

Work Location: In person