Bookkeeper / Payroll Specialist

WHO WE ARE

Dependable Anodizing is one of Canada’s largest and most trusted anodizing companies. We specialize in providing anodized coatings on aluminum extrusions, sheets, formed panels, fabricated parts and aluminum castings. We are growing and looking for energetic and dedicated people to join the Dependable team. We offer our employees a competitive benefits package, health club subsidy, tuition reimbursement program, and a lucrative profit-sharing program after 13 months of service.

JOB DESCRIPTION

The role will be responsible for performing daily accounting functions, including processing of the company payroll, as well as any other relevant tasks essential to the business as assigned by the General Manager. This role is a key function in maintaining high standard of bookkeeping and financial processes and ensuring accurate financial reporting and control.

DUTIES AND RESPONSIBILITIES

- Manage the day-to-day accounting operations including A/R, A/P, payroll, and G/L activity monitoring

- Assist in the formulation of internal controls and policies to comply with legislation and established best practices

- Assist in the review and reconciliation of balance sheet accounts for monthly and annual closing requirements

- Coordinate and provide necessary documentation to external auditors for the annual review

- Prepare reports for management on customers, sales, and purchases

- Review the company’s accounting information to identify and resolve inaccuracies or imbalances

- Report on group health, RRSP, WSIB, and HST; act as back up administrator benefits and RRSP programs

- Manage full bi-weekly payroll process cycle, utilizing PayWorks to ensure timely and accurate payroll process

- Collect, verify, and input all payroll-related data, including new hires, terminations, changes in compensation, benefits deductions, and other payroll adjustments.

- Reconcile monthly billing related to employee benefit programs, and update employee’s files as required.

- Implement salary increases and Profit Sharing as directed.

- Generate various payroll reports for management and finance teams.

- Monitor bank account balances for cash flow management and optimization of savings

- Assist in the implementation of any accounting system upgrades

- Prepare bookkeeping for related holding companies

- Issuance of customer credit notes

- Maintaining vendor relations including the prompt payment of all invoices as per the specific credit terms with each vendor

- Establish relationships with customers and manage timely collection of payments

- Other tasks/projects as required

MINIMUM QUALIFICATIONS

Education/Experience

- Post-Secondary Degree or Diploma in Business Administration, Finance, Accounting, or other related fields

- 3-5 years of experience working in accounting capacity and payroll processing

- Experience using QuickBooks Online or Microsoft Dynamics Business Central is an asset

- Knowledge of PayWorks is an asset

- Strong knowledge of Word, Excel and Outlook, database management and record keeping

Technical Skills/Competence

- Detail oriented and organized

- An effective communicator (written and oral) with strong interpersonal skills and the ability to interact with all levels of the organization

- Flexible, with a strong commitment to meeting deadlines, and solid decision-making skills

- A self-motivator with the ability to work independently

- Able to plan, prioritize, analyze, and execute on multiple tasks and requests

- Required to conduct business with a high level of integrity, confidentiality, and accountability

- Able to respond appropriately in pressure situations with a calm and steady demeanor

HEALTH & SAFETY (Worker/Employee)

According to OHSA of Ontario, Section 28, Subsection (1) & (2): A worker shall

- Work in compliance with the provisions of the Act and the regulations

- Use or wear the equipment, protective devices or clothing that the worker's employer requires to be used or worn

- Report to his or her employer or supervisor the absence of or defect in any equipment or protective device of which the worker is aware and which may endanger himself, herself or another worker

- Report to his or her employer or supervisor any contravention of the Act or the regulations or the existence of any hazard of which he or she knows

- Not remove or make ineffective any protective device

- Not use or operate any equipment, machine, device or thing or work in a manner that may endanger himself, herself or any other worker; or

- Not engage in any prank, contest, feat of strength, unnecessary running, or rough and boisterous conduct

- Observes Dependable’s Health & Safety policies and procedures

- Ensures work area is kept clean, orderly and safe at all times

The above statement reflects the general details considered necessary to describe the principle functions of the job identified, and shall not be considered as the detailed description of all work required in the job.

Accommodations for disabilities in relation to the job selection process are available upon request.

Job Types: Full-time, Permanent

Pay: $61,000.00-$68,000.00 per year

Benefits:

- Dental care

- Employee assistance program

- Extended health care

- Life insurance

- Profit sharing

- Tuition reimbursement

Work Location: In person