Office Assistant

We are looking for an Office Assistant to help with the organization and running of the daily administrative operations of a fast paced construction company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion

Responsibilities

- Organize office and assist associates in ways that optimize procedures

- Answer phone calls and assist customers over the phone.

- Dispatching Service Techs

- Invoicing and receiving payments.

- Create and update records ensuring accuracy and validity of information

- Filing for permits on jobs as needed.

- Monitor level of supplies and handle shortages

- Resolve office-related malfunctions and respond to requests or issues

- Coordinate with other departments to ensure compliance with established policies

- Maintain trusting relationships with suppliers, customers and colleagues

Skills

- Proven experience as an office assistant, or in another relevant administrative role

- Working knowledge of office equipment

- Thorough understanding of office management procedures

- Excellent organizational and time management skills

- Analytical abilities and aptitude in problem-solving

- Excellent written and verbal communication skills

Job Type: Full-time

Pay: $18.00 - $23.00 per hour

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Health insurance

- Paid time off

- Vision insurance

Experience:

- Customer service: 2 years (Required)

- Office experience: 2 years (Required)

- Service Titan experience: (Preferred)

- QuickBooks experience (Preferred)

Work Location: In person

Job Type: Full-time

Pay: $18.00 - $23.00 per hour

Benefits:

- 401(k)

- Health insurance

- Paid time off

Experience:

- Service Titan: 1 year (Preferred)

- Office Mgt. or Support: 2 years (Required)

- Customer service: 2 years (Required)

- QuickBooks: 2 years (Preferred)

Work Location: In person