Health Services Operations Coordinator

- Courteously and professionally receive and screen all inbound calls, emails and visitors

- Maintain professional image and demeanor with all employees, management, and visitors

- Provide administrative support to all department members

- Support employee onboarding and offboarding (IT accounts and access)

- Maintain daily communication and documentation regarding personnel, employee scheduling, fleet and equipment requirements, and customer or resource needs

- Ensure all staff have required training prior to being dispatched

- Ensure resource planning software is updated and accurate in real-time

- Support field staff with mobilization and return to base requirements including pre-trip and journey management compliance

- Support accommodation requests and confirmation for field staff through hospitality partner

- Ensure employees are provided with proper billing codes and work orders for accurate time entry

- Plan and organize meetings; attend meetings, take minutes, and create agendas

- Maintain assigned records and databases

- Review and prepare documents, reports, and other correspondence materials

- Maintain a high level of confidentiality in all interactions

- 1-2 years experience in Office Administration

- Post Secondary certificate in Office Administration, Business, or related field of study an asset

- Experience in the Medical, Safety or Oil & Gas industries an asset

- Strong computer skills with the ability to effectively use Microsoft Office Suite including SharePoint

- Strong written, verbal and presentation skills

- Ability to work under own initiative in a fast-paced, dynamic environment with solid organizational, time management and multitasking skills

- Ability to work well with a wide variety of people including but not limited to, office staff, field staff, diverse cultures, and various work experience levels

- High level of sound and independent judgment, reasoning, and discretion

- Willing to take on additional tasks as required and learn new skills

- Valid driver’s license and reliable transportation

Organizational Competencies you should own in this role:

- Communication Skills

- Courage

- Teamwork

- Continuous Improvement

- Ownership

Bravo Target Safety is committed to diversity and inclusion at the workplace. We strive to create an open, inclusive, and equal environment for individuals to apply for this position. We prohibit discrimination of any kind based on race, color, age, physical disability, marital status, sexual orientation etc. outlined by Human Rights Legislation.

We thank all applicants for their interest. All applications will be reviewed to determine which individuals’ qualifications closely match the advertised requirements.