Operations Coordinator

Company Overview:

Total Sand Services, LLC (TSS) has Sand Solved! As a privately held proppant and logistics company, TSS goes beyond providing reliable, safe, and efficient solutions – we are dedicated to fostering excellence and safety at well sites, on the road, and throughout the supply chain.

We are actively seeking individuals who are driven by a passion for exceptional customer service, possess the drive to eliminate inefficiencies on location, and are committed to personal and professional career growth. At TSS, we prioritize establishing robust safety protocols and offer high-level rewards to recognize and appreciate your contributions.

Through a relentless commitment to teamwork between leadership and personnel, we are on a mission to become a leading service provider in the oilfield industry, surpassing our competitors. Joining TSS means embarking on a rewarding career with opportunities for growth as we expand our network of locations and services.

Whether you aspire to be a top-notch individual contributor or a groundbreaking leader, TSS provides the infrastructure to support your journey. We are on the lookout for innovative, driven individuals who are ready to achieve, grow, and lead.

If you crave a challenging and rewarding career in the oil field industry, TSS is the place for you. Committed to delivering excellence, we invite talented individuals to join our team, contribute to our success, and grow with us. Apply now to be considered for this exciting opportunity!

The Operations Coordinator supports day-to-day operational execution by aligning staffing, payroll, training compliance, logistics, and administrative workflows with organizational standards and leadership directives. Reporting directly to the Operations Manager, this role reinforces a culture of accuracy, accountability, and operational excellence.

Essential Duties and Responsibilities:

Workforce & Payroll Coordination:

- Verify daily crew rosters across all active locations to ensure accurate timekeeping and payroll compliance.

- Partner with Operations Managers to conduct pay period reviews and ensure payroll authorization aligns with established protocols.

Staffing & Resource Optimization:

- Lead weekly workforce planning activities, including roster development, PTO coverage, and staffing adjustments.

- Collaborate with Field Supervisors to resolve unplanned staffing gaps and maintain uninterrupted operations.

New Hire Deployment:

- Coordinate post-orientation placement and assignment of new hires, including work location, supervisory contacts, and start logistics.

- Ensure all deployment communications align with Operations Manager direction and operational needs.

Training & Compliance Oversight:

- Partner with Safety and Compliance teams to track and maintain mandatory training requirements such as PEC, H2S, Fit Testing, and customer-specific certifications.

- Monitor training expirations and proactively address compliance gaps to avoid operational disruptions.

Operational Logistics & Asset Support:

- Serve as a point of contact for light-duty vehicle coordination, maintenance requests, and asset tracking.

- Coordinate with maintenance and parts teams to ensure timely delivery of equipment and materials to field locations.

Operational Governance & Reporting:

- Assist Operations leadership with review of Samsara violations and documentation.

- Prepare disciplinary, corrective action, and payroll-related documentation in UKG with Operations Manager approval.

- Compile operational data and contribute to weekly KPI and performance reporting.

Cross-Functional Communication:

- Communicate effectively with Operations Managers, Field Supervisors, HR, Safety, and other departments regarding staffing changes, compliance status, and operational priorities.

- Other duties as assigned.

Qualifications:

- High School Diploma or GED required.

- Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.

- Strong organizational skills with high attention to detail and accuracy.

- Ability to take initiative and ownership of projects, without requiring oversight of daily tasks.

- Ability to multitask and prioritize effectively in a fast-paced environment.

- Excellent communication and interpersonal skills with the ability to interact effectively with individuals at all levels.

- Proactive problem-solving mindset with the ability to anticipate operational needs.

- Solid problem-solving and decision-making abilities with a focus on continuous improvement and process efficiency.

- Strong verbal and written communication skills.

- Flexibility to work weekends as business needs require.

- Must be able to read, write, and speak English.

Physical Requirements:

- Ability to sit for extended periods while working at a desk or computer

- Ability to use hands and fingers to operate a computer, keyboard, and other office equipment

- Ability to view computer screens for prolonged periods

- Ability to occasionally stand, walk, bend, or reach

- Ability to lift and carry light office materials up to 15 pounds as needed

- Ability to communicate effectively in person, by phone, and via email