Front Desk Administrator

Description

ABOUT US

At Okland, we exist to create remarkable experiences - not just through the projects we deliver, but in the way we show up for our clients, partners, and each other every day. We believe that how we build is just as important as what we build, and our purpose is rooted in people. Whether it's a trusted partner we've worked with for decades or a new team member stepping onto their first jobsite, we approach every relationship with care, clarity, and commitment.

We're a commercial general contractor and construction management company with more than 1,200 team members and a track record of delivering some of the most complex and high-profile projects in the country- from semiconductor and healthcare facilities to professional sports venues and high-end hospitality.

Founded in 1918 in Salt Lake City, we've grown steadily for over a century- now with offices in Utah, Arizona, and Idaho-and we're entering one of the most exciting chapters in our company's history. We're building more than projects. We're building careers, capabilities, and momentum for the future. And we're looking for passionate, driven people who want to be part of it.

ABOUT THIS OPPORTUNITY

Okland is looking for a friendly and organized Administrative Assistant to be the welcoming face of our office. In this front desk role, you'll help keep things running smoothly by greeting visitors, answering calls, managing conference room schedules, and supporting day-to-day office tasks. No two days are the same, and your ability to multitask, stay calm under pressure, and keep things organized will make a big impact.

YOUR DAY-TO-DAY

- Greets guests and staff with professionalism, providing directions and notifying appropriate personnel upon arrival.

- Answers and routes incoming calls to the appropriate team members.

- Manages meeting room scheduling and setup as needed.

- Handles all incoming and outgoing mail and packages, including coordination with carriers such as USPS, FedEx, and UPS; maintains adequate shipping supplies.

- Coordinates refreshments, catering, and lunch orders for meetings upon request.

- Maintains cleanliness and stock levels in kitchen areas, including beverage refrigerators and water stations.

- Supports departmental efficiency by completing various administrative tasks as assigned.

- Always ensures a professional and welcoming front office environment.

- Maintains regular, timely, and dependable attendance.

- Performs additional duties and responsibilities as assigned.

YOU'RE READY FOR THIS ROLE IF YOU HAVE

- High school diploma or equivalent.

- Minimum 2 years of experience in a receptionist, administrative, or customer-facing role-or an equivalent combination of education and experience.

- Proficient with Microsoft Office (Word, Excel, Outlook), Microsoft Teams, and common web browsers.

- Bilingual - Spanish

- Familiarity with managing shared calendars and coordinating conference room schedules.

- Strong customer service skills with a friendly, professional demeanor.

- Excellent multitasking abilities, with strong attention to detail and time management.

Self-motivated and able to work independently with minimal supervision.

WHAT WE OFFER

- Award winning culture - consistently recognized by Best Places to Work in Arizona, Utah, and Idaho

- Competitive pay - weekly paychecks, salary, bonus incentives, 401(k) with employer match

- Holistic benefits - Medical, Dental, Vision, Life, & Disability Insurance; financial literacy resources, and an Employee Assistant Program including legal and mental health support.

- Perks - tenure awards including pro sports tickets, fitness memberships, travel vouchers, and paid work anniversary sabbaticals.

Award winning work - our projects are consistently honored with recognitions from AIA, ENR, AGC, and more.

PHYSICAL ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk and/or hear. The employee is frequently required to use hands to finger, handle or feel. The employee is occasionally required to reach with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch and/or crawl. The employee must also occasionally lift and/or move up to 20 pounds. Specific vision abilities include close vision and color vision. The employee is also required to frequently inspect the project and may be exposed to ongoing construction and various weather conditions. The noise level in the work environment may range from moderate to loud.

EEO Statement:

Okland is an equal opportunity employer and considers all applicants for employment based on merit, competence, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law. Applicants will be considered regardless of their race, color, sex, gender identity or expression, age, religion, creed, national origin, citizenship status, sexual orientation, genetic information, physical or mental disability, military status or any other characteristic protected under federal, state, or local law. In addition to complying with all applicable laws, Okland also has a strong corporate commitment to inclusion.

Visa and Sponsorship

Must be currently legally authorized to work in the US without sponsorship for employment visa status (e.g. H1B Status, O -1, CPT, OT, etc.). Unless specifically stated in this job posting, we are unable to sponsor or take over sponsorship of an employment visa at this time.