Accounts Receivable Administrator

Term: Permanent Full Time

Application: accepted only through the geoLOGIC Careers Centre

https://www.geologic.com/company/#careers

geoLOGIC systems ltd. is a trusted data, software, and information solutions company committed to the Energy Industry. We provide global customers with market-leading data, software, platforms, analytics, education, news, and insights that enable vital decisions driving growth and efficiency. Based in Calgary, with offices in London (UK) and Houston (US), we deliver critical data-driven intelligence ranging from surface and subsurface well/asset-level information & insights to corporate performance benchmarking data and A&D transaction data.

We’re looking for a collaborative and detail driven Accounts Receivable Administrator to play a key role in managing receivables, overseeing accurate and timely invoicing, and driving continuous improvement across AR processes

Why Join Us?

- You’re looking for a role where you’ll be a key contributor in strengthening and evolving accounts receivable and billing processes within a growing organization.

- The opportunity to work with complex, real world financial data, customer agreements, and invoicing scenarios that require accuracy and sound judgment.

- You thrive in a collaborative environment and will work closely with accounting, operations, sales, and customer teams to ensure timely billing, collections, and issue resolution.

- We offer a competitive compensation and benefits package.

How will you spend your day?

- Perform and review day to day accounts receivable transactions, including verifying, classifying, calculating, posting, and recording AR data accurately and in compliance with financial policies and procedures.

- Review customer contracts and work closely with the Sales team to translate contractual terms into accurate and timely invoices.

- Prepare, review, and issue customer invoices, and bank deposits, ensuring completeness and accuracy.

- Review sales commissions and support the preparation and analysis of detailed sales and commission reporting, ensuring all reporting deadlines are met.

- Follow up and process incoming customer payments, including cash application.

- Reconcile AR accounts on a regular basis and support month-end close activities related to receivables.

- Prepare, analyze, and maintain AR reporting.

- Maintain and update customer records, invoices, payments, and AR activity within Salesforce to ensure data accuracy and consistency.

- Respond to and resolve client inquiries related to invoicing, payments, and account discrepancies in a professional and timely manner.

- Support ad hoc tasks, reporting, and projects as required to support the broader accounting and finance team.

Ready to Apply? Here’s what we’re looking for:

- A College Diploma in Accounting, or a related field.

- Proven experience working in a full Accounts Receivable cycle, with prior experience as an Accounts Receivable Admin, or Accountant.

- A solid understanding of fundamental accounting principles and AR best practices.

- Strong ability to prioritize tasks, manage competing deadlines, and multitask effectively in a fast-paced environment.

- Intermediate proficiency in Microsoft Excel, including the ability to analyze and reconcile data accurately.

- Experience with Sage Intacct and Salesforce (or similar accounting and CRM software) are considered strong assets.

- Demonstrated attention to detail and accuracy, with a high level of competence in analyzing financial and sales data.

- Ability to work both independently and collaboratively as part of a cross functional finance team.

- Strong verbal and written communication skills, with the ability to interact professionally with internal teams and external clients.

- A willingness to continue learning, improve technical knowledge, and adapt as systems and processes evolve.