Accounting Specialist

Job Summary

We are seeking a dynamic and detail-oriented Accounting Specialist to join our finance team. The Accounting Specialist supports a variety of accounting functions, including accounts payable, accounts receivable, reconciliation, and financial reporting. The right candidate will ensure the accuracy and integrity of financial data, support compliance with internal controls and company policies, and contribute to the overall efficiency and effectiveness of the accounting department

Responsibilities

Perform Accounts Receivable processes:

- Process inspector/contractor timesheets and reports. Verify hours worked and expenses incurred.

- Generate and send invoices to customers for service rendered via email or client portal.

Perform Accounts Payable processes:

- Prepare weekly and/or monthly payment/expense worksheets with accuracy.

- Manage company credit cards by collecting receipts, verifying transactions, and entering them into the accounting system.

Review and maintain Collections Reports:

- Coordinate with the AR team and Accounting Manager on collections activities and follow-up on past due accounts.

- Maintain and update all collections activities and communication.

Perform Weekly Paid vs Billed audits to ensure accuracy between employee hours paid and client invoices:

- Review and identify discrepancies between hours worked and hours invoiced.

- Communicate findings promptly to Account Manager to resolve discrepancies.

- Collaborate closely with AR team, Payroll, and Operations teams to research root cause of discrepancies and implement corrections.

- Maintain clear records of audit findings, adjustments, and resolutions for reporting and compliance purposes.

Prepare weekly employee head count report and state tax report.

Assist with payroll processing entries into accounting system.

Perform reporting for:

- Manhour reporting

- Workers Compensation reporting

- Client specific sales tax reporting

Provide backup for:

- Payroll processing- ensuring continuity of payroll operations as needed.

- Accounts Payable processing- ensuring continuity of AP operations as needed.

Support Accounting Management with other special projects and duties as assigned.

Skills

- Strong understanding of accounting standards and financial concepts.

- Proficiency with QuickBooks and Excel.

- Excellent data entry skills with high accuracy; familiarity with 10 key typing and double entry bookkeeping.

- Strong math skills combined with analytical thinking.

- Ability to perform well in deadline driven environment.

College degree in accounting or finance related field preferred.

Join us as an Accounting Specialist to leverage your expertise in financial software and accounting practices while supporting our organization’s growth! Your dedication to precision and compliance will help us maintain the highest standards of financial integrity in a vibrant team environment.

Pay: $26.00 - $28.00 per hour

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Health insurance

- Life insurance

- Paid time off

- Vision insurance

Application Question(s):

- How many years of Accounts Receivable experience do you have?

- How many years of Accounts Payable experience do you have?

- What is your Excel skill level?

Work Location: In person