Accounting Administrator

The incumbent shall be responsible and accountable for performing accounts payable and accounts receivable duties, ensuring accurate and timely processing of financial transactions, and supporting the overall financial operations of the company.

DUTIES AND RESPONSIBILITIES

Accounts Payable:

- Process vendor invoices, verifying accuracy, coding expenses, and obtaining appropriate approvals.

- Prepare and perform regular cheque runs and electronic payments.

- Reconcile vendor statements, resolve discrepancies, and respond to vendor inquiries in a timely manner.

- Maintain accurate accounts payable records and ensure adherence to internal controls.

Accounts Receivable:

- Issue customer invoices accurately and in a timely manner.

- Monitor and track customer payments, ensuring timely collection.

- Perform account reconciliations and resolve any discrepancies.

- Communicate with customers regarding payment inquiries and resolve issues professionally.

General Accounting Support:

- Assist with month-end closing processes, including journal entries, account reconciliations, and financial reporting.

- Maintain accurate and up-to-date financial records and documentation.

- Support the Accounting Manager in various ad hoc tasks and projects as required.

Recordkeeping and Documentation:

- Maintain organized and accurate filing systems for all accounts payable and accounts receivable documentation.

- Ensure compliance with record retention policies and assist with audits as necessary.

- Assist with maintaining and updating vendor and customer information in the accounting system.