Vehicle Operations Coordinator

Summary

The primary function of this position is to provide branch support by assisting with procurement, maintenance, regulatory compliance, and liquidation of vehicle assets. You will work closely with leadership and stakeholders across the organization and with other business support groups, including accounting, legal, HR, and HSE.

Principle Responsibilities and Duties

- Provide regional fleet operations support to branches across the US.

- Maintain maintenance records, inspections, driver assignments, and registrations for all vehicles.

- Maintain and manage telematics devices in vehicles to ensure installation and communication.

- Handle the vehicle incident process including obtaining reports, filing claims with insurance, incident tracking, and cost reporting.

- Monthly cost tracking reporting for vehicle operations related to repair costs, maintenance, fuel spending, and monthly depreciation for finance reporting.

- Process new vehicle orders which include requesting quotes, obtaining manager approvals, placing the orders, and tracking delivery.

- Manage new vehicle set up (Telematics, fuel card, insurance card, maintenance card) and vehicle disposals.

- Track and manage DOT compliance including driver qualification files, DVIR Logs, and hours of service.

- Forecast replacement needs and fleet financials for the next budget year.

- Ongoing communication with our third-party fleet vendors.

- Perform other related duties as required or assigned

Qualifications

- High school diploma or equivalent; associate or bachelor’s degree in logistics, business administration, or related field preferred.

- 2+ years of experience in fleet coordination, DOT compliance, or administrative operations. - 2+ years of data analytics or data manipulation experience (Power BI and Excel)

- Strong organizational and multitasking abilities with keen attention to detail.

- Ability to maintain customer service with external vendors and internal branches

- Excellent communication and interpersonal skills.

- Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook, Power BI)

- Ability to work independently and collaboratively in a fast-paced environment.

Physical Requirements

Fast-paced environment. Many tasks have high degrees of time sensitivity. Work outside of normal business hours will be required as needed.

About Us: Transforming Energy for a Sustainable Future.

Enerflex is a premier integrated global provider of energy infrastructure solutions, covering gas processing, compression, power generation, refrigeration, cryogenic, energy transition, and water solutions. We proudly employ more than 5,000 highly skilled employees across over 25 countries worldwide.

Enerflex places its core

Values of Integrity, Commitment, Creativity, and Success

into action across all aspects of the business. Our innovation, strong commitment to safety, and superior service to our customers positions us as the optimal partner to meet the needs of the dynamic energy industry.

We foster a culture of ensuring our employees have the tools to do their jobs right, but to also thrive in their roles. We pride ourselves in our competitive wages, extensive rewards programs, celebration of successes of individuals and teams, and are committed to ensuring Enerflex remains a safe and inclusive space for all.

What Enerflex Offers You:

Full time employees enjoy the following benefits:

- Generous healthcare, dental and vision plans

- 401(k) employer matching

- Generous paid time off program

- Employee equity plan

- Tuition reimbursement

- Fun office environment

Enerflex is an Equal Opportunity Employer

Enerflex grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state, or local law. Equal employment opportunities are provided in recruitment, hiring, promotions, wages, benefits, and other terms, conditions, and privileges of employment.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, tasks, duties, knowledge, skills, and abilities required.