Safety & Transportation Coordinator

Position Summary:

The Midwest Hose Safety & Transportation Coordinator (Administrative Focus) supports the safety, transportation, and compliance efforts of MWH by providing administrative oversight, recordkeeping, and coordination of safety and transportation programs and policies. This role ensures that accurate recordkeeping, compliance with OSHA, USDOT, and the MWH company safety program, safety documentation, training records, inspections, compliance reports are maintained accurately and up to date, and efficient coordination of workers’ compensation claims. The Safety & Transportation Coordinator will assist in implementing company safety policies, supporting managers and supervisors with safety initiatives, and acting as a central point for safety-related communication and reporting. As well as assisting the Transportation manager in dispatching drivers, assuring that equipment is being picked up, delivered, and returned on a timely basis

Key Responsibilities:

Safety Administration

- Maintain safety-related documentation, including incident reports, training records, inspection reports, and compliance filing.

- Track employee safety training, certifications, and required renewals.

- Prepare monthly and quarterly safety reports for review.

- Assist in scheduling and documenting safety meetings, drills, and training sessions.

- Distribute and post safety policies, communications, and awareness material.

- Support managers and supervisors in documenting corrective actions from safety incidents and inspections.

Transportation Administration

- Process mileage, stops, and delays of all drivers and vehicles.

- Process fuel receipts and maintenance costs.

- Track maintenance on vehicles.

- Assist in USDOT compliance reporting.

Inspections & Reporting

- Track and file safety inspection reports.

- Compile incident data for trend analysis and corrective action follow-up.

- Support OSHA recordkeeping and prepare OSHA 300/300A logs as required.

Communication & Coordination

- Assist managers and supervisors with documenting corrective actions after safety incidents, inspections, or audits.

- Coordinate scheduling of inspections, audits, and compliance.

- Coordinate communication between employees, managers, supervisors, drivers, HR, and Safety & Transportation Manager.

- Maintain confidentiality and accuracy in all employee safety-related records.

Workers’ Compensation Administration

- Serve as the primary point of contact for workers’ compensation claims throughout MWH.

- Accurately complete and submit required incident reports to the Safety Manager and HR, the insurance carrier, and regulatory agencies.

- Maintain confidential workers’ compensation files and claim status updates.

- Track claim progress and assist with return-to-work programs.

- Monitor injury trends and provide data to management for safety improvements.

Safety Program Support

- Schedule and document safety meetings, trainings, and drills.

- Support managers and supervisors in rolling out safety initiatives.

- Assist in developing and distributing safety programs and awareness materials.

- Act as the administrative lead for the safety program.

Inspections & Reporting

- Track and file safety inspection reports.

- Compile incident data for trend analysis and corrective action follow-up.

- Support OSHA recordkeeping and prepare OSHA 300/300A logs as required.

DOT Compliance

- Assist in documentation of all DOT related files.

- Assist in compliance in all DOT vehicles.

- Assist in DOT inspections on all DOT vehicles.

Communication & Coordination

- Assist managers and supervisors with documenting corrective actions after safety incidents, inspections, or audits.

- Coordinate scheduling of inspections, audits, and compliance.

- Coordinate communication between employees, managers, supervisors, HR, Safety Manager, and insurance representatives.

- Maintain confidentiality and accuracy in all employee safety-related records.

Qualifications:

- High school diploma or equivalent required; Associate’s or Bachelor’s degree in occupational safety, Business Administration, or related field preferred.

- 2+ years of administrative experience, preferably in safety, warehouse, or manufacturing environments.

- Strong organizational and recordkeeping skills.

- Proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook).

- Excellent written and verbal communication skills.

- Knowledge of OSHA regulations, insurance and/or workers’ compensation, and warehouse safety practices (preferred but not required).

- Ability to work independently and manage multiple tasks with attention to detail.

- Ability to maintain confidentiality and handle sensitive information.

Skills & Attributes:

- Highly organized with strong recordkeeping ability.

- Strong problem-solving and follow-up skills.

- Team-oriented with the ability to support both employees and management.

- Proactive in ensuring deadlines and compliance requirements are met.

- Comfortable handling sensitive information with discretion.

- Ability to multitask in a fast-paced environment.

Schedule

- Hybrid/flexible scheduling.

- Available during core business hours.

- Must be available in office during training.

- 7:00 AM – 4:00 PM

- Monday – Friday

About Us:

Midwest Hose is one of the largest hose and fitting wholesale distributors in North America. Since opening our doors in 1983, we’ve steadily grown and continue to build our loyal customer base, which speaks to how enthusiastic we are for the future! Here at Midwest Hose & Specialty, we believe our employees are the fuel that drives our business, so we treat each person with the respect and value they deserve.

We provide room for upward mobility and advancement to other positions within the company. We promote from within our own organization and reward team members with the potential for advancement and pay increases! We offer competitive pay and career advancement based on performance.

We pride ourselves in offering a premier benefits package which includes:

- Very competitive compensation

- 401(k) plan

- Company health and dental insurance plans

- Basic life and AD&D insurance

- Paid holidays

- 2 weeks of paid vacation

- Great work/life balance

- Casual dress environment

- Career longevity

- Professional growth

- Parental leave

Additional Information:

As part of our commitment to a safe and productive workplace, all offers of employment are contingent upon the successful completion of a background check and drug screen.

If you want to be part of an ever-growing company and believe that Midwest Hose & Specialty is the place for you to begin your new career path, please apply today!