Technical Project Coordinator

Our mission at WesTech is to help communities thrive by delivering high-quality water solutions with superior service – safely and sustainably. To achieve this mission, we recruit great people to be part of our collegial and collaborative teams in engineering, design, project management, field service, plant operations, professional services and more.

As one of the leading operating brands of Swire Water, our values of integrity, humility, endeavor, excellence and continuity make this an outstanding working environment. Our continuing success creates attractive opportunities for purpose-driven professionals to develop new skills, support vital industries, and grow their careers.

Summary

The Technical Project Coordinator provides day‑to‑day coordination support for active engineering, procurement, construction, and commissioning projects. Working closely with Project Managers and cross‑functional teams, this role coordinates and controls project documentation workflows — including transmittals, submittals, and version control — ensuring project records are accurate, complete, and submitted in accordance with contractual requirements through project closeout and final handover.

Candidates for this position may be required to pass pre-employment and periodic screenings, including background checks, drug and alcohol tests, or other necessary assessments.

Some of the work you’ll do

- Coordinate documentation workflows across engineering, procurement, construction, and commissioning teams to support project execution

- Track document readiness, reviews, approvals, and submissions, flagging risks, gaps, and delays to the Project Manager

- Prepare, format, and submit customer deliverables, including managing transmittals, submittals, and related logs

- Maintain organized, up‑to‑date project records, version histories, and file structures in SharePoint, Bluebeam, and customer portals

- Follow up on open documentation action items to support timely resolution and clear cross‑functional handoffs

- Support procurement, construction, and commissioning documentation, including vendor submittals, RFIs, punch lists, and turnover packages

- Prepare documentation status summaries, meeting materials, and project records updates to support team and leadership communication

- Assist with project closeout by coordinating final documentation, commissioning packages, warranty records, and record handover

Here are the skills that you need

- High school diploma or equivalent.

- Generally five (5) years of experience supporting project coordination, technical documentation, or document control activities within an engineering, construction, industrial, or project‑based environment.

- Proficiency in Bluebeam, SharePoint, and Microsoft Office (OneNote, Loop, PowerPoint, Lists).

- Experience with project documentation management, transmittal tracking, and submittal coordination within an engineering, procurement, construction, or design‑build environment (EP, EPC, EPCm, EPCmx).

- Demonstrated ability to manage multiple document sets simultaneously across engineering, procurement, construction, and commissioning functions.

- Ability to apply document naming conventions, revision numbering, and version tracking requirements consistently across varied project types and delivery models.

- Effective communication skills to coordinate directly with engineers, procurement leads, construction teams, and commissioning personnel on documentation matters.

- Ability to work independently within defined direction, identify potential issues, and escalate appropriately to the Project Manager or functional lead.

- Ability to prioritize competing deadlines and manage time‑sensitive deliverables across multiple active projects.

- Strong attention to detail and ability to perform quality checks on technical documentation prior to submission.

Here are the skills and qualifications that will set you apart

- Familiarity with customer data management portals or project information management systems used by utility or industrial clients.

- Experience with Concur expense reporting and Business Central or similar ERP platforms.

- Familiarity with ICxA ICA‑003 and documentation expectations within the ICA Global Commissioning Standard.

- Experience supporting commissioning documentation packages, punch list record management, or project closeout compilation.

- Familiarity with CII Advanced Work Packaging (AWP) methodology and associated documentation for Engineering, Construction, and Installation Work Packages.

- Exposure to OEM equipment documentation practices in industrial, water, or wastewater project environments.

Physical Requirements:

- Ability to work at a computer workstation and use a phone for extended periods

- Regularly required to move about the office and interact with team members

- Occasionally required to lift and/or move up to 50 pounds

Benefits and perks we offer:

- Competitive salary and performance-based annual bonuses.

- Dollar for dollar 401K match of 6%.

- Flexible work hours, hybrid schedules with remote work options.

- Comprehensive health and wellness benefits package with an onsite and virtual medical facility

- Company HSA contribution, Paid Parental Leave, Employee Assistance Program

- Company-paid Life Insurance, Accidental Death and Dismemberment, and Long-term Disability.

- PTO plan and Paid Holidays.

- Tuition Reimbursement.

- Company celebrations, summer parties, volunteer opportunities, games, prize drawings, and more!

WesTech considers all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.