Senior Administrative Assistant

Job Description Why should you join our team?

Innergex Renewable Energy Inc. is an independent renewable energy producer with an extensive and growing portfolio of assets in Canada, the United States, France and Chile. The Corporation develops, acquires, owns and operates hydroelectric facilities, wind farms, solar farms and energy storage facilities.

For more than 30 years, Innergex has believed in a world where abundant renewable energy promotes healthier communities and creates shared prosperity. We are convinced that generating power from renewable sources will lead the way to a better world. We remain committed to responsible growth that balances people, our planet, and prosperity. We believe in offering an engaging, inclusive and supportive work environment where each team member can thrive.

Your contribution!

The Senior Administrative Assistant will play a key role in providing comprehensive administrative support to the Vice President, Asset Optimization and Procurement, and his direct team, while ensuring the efficient and smooth management of his schedule. They will be responsible for managing a complex calendar, coordinating meetings, handling confidential information, and performing various administrative tasks. In addition to these responsibilities, the person will be responsible for the reception area and will be the company's first point of contact. Their role also includes general administrative support, which is essential to the smooth running of the Longueuil office.

Your day-to-day!

Executive Support (33%)

- Provide high-level administrative support to senior executives, including managing schedules, planning meetings, and organizing travel arrangements.

- Prepare and proofread correspondence, reports, and presentations.

- Liaise between senior management and internal/external stakeholders, ensuring effective communication and prompt responses.

- Treat confidential and sensitive information with the utmost discretion.

- Serve as a point of contact for internal and external stakeholders, maintaining professional and positive relationships.

- Coordinate and schedule meetings, conference calls, and events, ensuring that all logistics are handled efficiently.

- Prepare agendas, write meeting minutes, and distribute relevant documents.

- Assist in the preparation of presentations and reports.

Reception (67%)

- Announce people arriving at the office and announce visitors.

- Receive messengers and notify people of deliveries received.

- Receive and coordinate calls at the general reception desk (0).

- Forward telephone messages by email to the appropriate person.

- Manage internal and external shipments via Purolator and courier services.

- Maintain and place orders for stationery, coffee, juice, and other products for kitchens and certain business sectors (such as communications).

- Shred as needed.

- Go to the ground floor to collect the mail, open it, sort it, and distribute it.

- Manage the supply of stamps, stamp the mail, and place it in the mailbox.

- Manage the catering kitchen and the President's kitchen (stocking products and dishwasher).

- Manage the refrigerator and employee kitchen equipment.

- Manage additions, removals, and replacements of access cards.

- Support the system and requests for office and conference room reservations.

- Return the access cards and welcome bags for new employees to managers.

- Manage service calls for kitchen equipment (coffee machine, water dispenser, etc.).

- Manage and coordinate correspondence, notices, and memos from the building manager (Beneva).

- Manage and coordinate work and maintenance requests for the office at the Beneva Tower (Vizu).

- Provide administrative support to the communications department, particularly in preparing for and during events or receptions, as well as receiving and sending promotional items.

- Assign lockers to new employees (9th and 10th floors).

Your skills, our requirements!

- Minimum of 5 years of experience as an executive assistant or in a similar role, preferably working with senior executives.

- DEC in administration or any other equivalent discipline; a DEP combined with extensive relevant experience will be considered equivalent.

- Good management of priorities and strong organizational skills.

- Ability to work under pressure with tight deadlines.

- Diplomacy, resourcefulness, rigor, meticulousness, and a high degree of autonomy.

- Strong problem-solving and decision-making skills.

- Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.

- Ability to handle confidential and sensitive information with professionalism and discretion.

- Strong social skills.

- Excellent organizational skills.

- Ability to work with diverse personalities.

- Professional attitude and neat appearance.

- Proficiency in Microsoft Office Suite.

- Bilingualism (French and English, written and spoken) is required to ensure collaboration with different stakeholders outside of Québec on a regular basis. Spanish an asset.

Additional considerations!

- The position is be based in the company's Longueuil headquarters, steps away from the Longueuil-Université de Sherbrooke metro station.

- This position is an S3 level.

Our benefits!

- Competitive salary and annual bonus;

- Three weeks vacation to start and paid vacations during the holiday season;

- 100% Innergex-funded medical insurance from day one of employment, including primary care services through dialogue (or telemedicine) for permanent positions;

- Group retirement plans with employer participation;

- Electric vehicle (E-VIP) incentive program;

- Hybrid work model;

- Career development opportunities;

- Offices accessible by public transportation.

Innergex is an equal opportunity employer that values each person’s unique background, diversity, experiences, perspectives and talents. Innergex is committed to providing employees with a work environment free of discrimination and harassment and bases all employment decisions on business needs, job requirements and individual qualifications. The key to our success as a global company is to recruit, develop and retain the most talented people from a diverse candidate pool.

www.innergex.com

Please note that only candidates selected for an interview will be contacted.