Project Coordinator

Role: Renewable Energy Project Coordinator

Company Overview:

Decom Solar is a fast-growing nation-wide provider of end-of-life solar PV and battery storage solutions for commercial, industrial, and utility scale systems.  We provide turnkey solutions for aging renewable energy assets ensuring that equipment is properly reused, recycled, or donated.  Our clients include Fortune 500 companies, real estate holding companies, small businesses, renewable energy developers, O&M companies, and roofing contractors.  Our construction projects range from full system decommissionings, temporary removal and reinstall, and repowering customized for each of our client’s needs. The Decom Solar team is comprised of highly experienced engineers, project managers, and construction teams who are aligned in our objective to provide safe and sustainable end-of-life solutions for our clients.

Position Overview:

The Project Coordinator will support the Project Manager and Director of Construction in all phases of project execution, with a focus on decommissioning and decom/recom (R&R) activities. This role involves assisting with project coordination, pre and post construction documentation, communication, and tracking project progress to ensure that tasks are completed efficiently and in alignment with project timelines and budgets. The Project Coordinator will work closely with internal teams and external partners to ensure smooth execution of decommissioning and R&R projects.

Duties and Responsibilities:

- Assist the Project Manager in overseeing the full life cycle of decommissioning and decom/recoms (R&R) projects, from initial planning through to project closeout.

- Coordinate with internal teams (Project Management, Procurement, Engineering, and Legal) to track project timelines, deliverables, and milestones specific to decommissioning and reinstallation activities.

- Prepare and maintain organized project documentation, including contracts, permits, schedules, and construction drawings related to decommissioning and repowering.

- Schedule and attend project meetings, documenting and tracking action items to ensure timely follow-up and resolution.

- Monitor project progress and assist with risk assessments, identifying potential delays or issues that could affect the project timeline or budget.

- Communicate with construction teams, vendors, external partners, and stakeholders to gather necessary information, manage materials, and keep projects on track.

- Assist with site assessments, reviewing O&M reports, as-builts, and other site data relevant to decommissioning or repowering projects.

- Track project permitting and ensure compliance with local and state regulations, including any required modifications during the project lifecycle.

- Support the preparation of weekly project status reports for clients, providing updates on decommissioning and reinstallation milestones, risks, and delays.

- Assist with procurement activities, including ordering and tracking materials and equipment needed for decommissioning and repowering tasks.

- Help manage project transitions, ensuring smooth handoff of deliverables from pre-construction to construction, and ultimately to project closeout.

- Provide general support to the Project Manager and assist in day-to-day project operations to ensure successful project execution.

Required Skills and Experience:

- 1+ years of experience in project coordination, ideally within commercial construction or solar projects.

- Familiarity with project management software tools and document control practices.

- Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.

- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

- Ability to read and interpret construction drawings, site assessments, and scope of work documentation.

- Strong communication skills, with the ability to work collaboratively with both internal teams and external stakeholders.

- Detail-oriented, proactive, and able to identify and resolve project challenges independently.

Location:

The project coordinator position can be fully remote or hybrid, based out of one of our offices in Charleston, SC, New York, NY or Los Angeles, CA.  While the role is primarily office based, occasional travel to project sites, conferences, and team meetings might be required.

Benefits:

- Competitive salary and performance-based incentives

- Full benefits package

- Unique opportunity to be an early employee at a rapidly growing company focused on an under serviced sector of the renewable energy industry

- Professional development and career advancement opportunities