Project Coordinator (Intermediate Level)

About Us

Knight Piésold (KP) is a specialized global engineering consulting firm with over 100 years of industry experience. We have been recognized for having an exceptional workplace for our employees and have been named one of BC’s Top Employers. Our workload includes exciting projects to support sustainable mining and hydropower development that will support the global economy and energy transition.

KP Culture

One Team: Collaboration fuels our success. We unite to tackle assignments, deliver exceptional client service, overcome challenges, and celebrate achievements collectively. With networking events, international technical forums, and team-building adventures, you'll enjoy a fulfilling career rich in growth, connections, and supportive camaraderie.

Learning and Mentorship: As a KP team member, you'll thrive in our rich knowledge-sharing culture and focused mentoring program. You will enhance your skills through working on diverse projects and collaborating with industry leaders. We encourage proactive learning and career advancement, supported by a dedicated Mentor who provides guidance and career advice.

Delivering Exceptional Products with Passion: Building long-lasting partnerships is the key to our success and long-term stability. This stability is reflected across every aspect of our operations, from providing a path to lifelong careers for our dedicated team members to working with clients whom we've proudly supported for the past 50 years. We are driven by the goal of creating practical, effective solutions to meet our clients' needs, and in turn, we are repeatedly entrusted with exciting and impactful opportunities. Whether it’s hands-on fieldwork in breathtaking landscapes to contributing to innovative and transformative projects, we are dedicated to supporting and growing alongside our clients around the globe.

Position Summary

This position supports the successful delivery of projects by managing schedules, cost controls, documentation, and reporting. The role works closely with project managers, internal teams, client representatives, and other project stakeholders to ensure projects remain on track, within budget, and aligned with contractual and reporting requirements.

The ideal candidate is detail-oriented, highly organized, and comfortable coordinating multiple workstreams while providing timely, accurate, and reliable project information.

Key Responsibilities

Project Planning, Scheduling, and Coordination

- Schedule and coordinate project meetings; prepare agendas, record minutes, and track action items.

- Develop, maintain, and update project schedules in collaboration with the project team.

- Prepare and manage look-ahead schedules, identifying key upcoming activities, milestones, and deliverables.

- Track project progress against baseline schedule and proactively identify and flag potential risks or schedule impacts.

Reporting and Project Controls

- Manage information transfer and document sharing.

- Support development of monthly project reports.

- Produce flash reports and respond to ad-hoc information requests and project updates.

- Prepare and maintain budget reports and support budget tracking and forecasting.

- Review, process, create and track invoices and purchase orders.

- Assist with preparation and the administration of subcontractor and subconsultant agreements.

- Perform additional tasks and assignments as directed to support evolving project needs.

Requirements:

- Diploma or degree in Project Management, Engineering or Construction Management, Business Administration, or a related field.

- Minimum 3-5 years of experience in a project coordination, project management, or project controls role.

- Proficiency in Microsoft Office (Excel, Word, Outlook); and strong experience with scheduling tools.

- Experience with Primavera P6 scheduling and resource planning software.

- Familiarity with budget tracking, invoicing, and contract administration.

- Strong organizational and time-management skills with excellent attention to detail.

- Excellent written and verbal communication skills.

- Ability to manage multiple priorities and work effectively in a fast-paced environment.

- Proactive problem-solver with the ability to work independently and as part of a team.

- Comfortable working with deadlines, changing priorities and in multi-stakeholder project environments.

Pay and Benefits:

The estimated base pay range for this position is $65,000 to $85,000 CAD. The salary offered will be dependent on relevant knowledge, experience, and skill level. KP’s total compensation and benefits also includes the following:

- Comprehensive health and wellness package (health, dental vision, LTD, HCSA, EFAP, etc.)

- Employer RRSP contribution

- Profit sharing bonus

- Additional paid days off and office closures for Easter Monday and days between Dec. 25 - Jan. 1

- Numerous social events throughout the year

- Maternity/Paternity leave top-ups

Our Commitment:

At Knight Piésold, we emphasize developing practical solutions to meet our clients' needs. We prioritize excellent communication and interpersonal skills alongside strong technical expertise.

Knight Piésold is committed to employment equity and encourages all qualified applicants to apply. Please email your resume and cover letter to vancouver@knightpiesold.com. We thank all applicants for their interest; however, only shortlisted candidates will be contacted directly.

Join our team and be part of a collaborative, innovative, and rewarding work environment!