Office Manager

Company Description: Pure Blue Tech is a Water Purification Technology startup based in Bellingham, WA. We make highly efficient membrane filtration products that purify and reuse water from natural, industrial, and municipal sources. Our advanced technologies save money, energy, chemicals, and waste. Our products help evolve desalination and water reuse both of which are critical to the progress and wellness of society, industry, economy, and Earth.

Job Summary: Pure Blue Tech is seeking a highly organized, detail-oriented, and proactive office manager to ensure the smooth and efficient operation of our offices in Bellingham, WA. This role will be responsible for overseeing and conducting all day-to-day business operations and running the backend of the business. Responsibilities include, but are not limited to managing finances, HR responsibilities, creating and implementing manufacturing logistics, managing vendors and supply chain, submitting grant applications and milestone tracking, website and social media optimization, and other general office management duties.

Key Responsibilities:

1. Financial Support

a. Process invoices and purchase orders

b. Handle accounts payable and accounts receivable

c. Assist with basic bookkeeping and financial record-keeping in QuickBooks Online

2. HR Leadership

a. Handle payroll

b. Support with recruiting, hiring, onboarding, and offboarding employees

c. Oversee employee benefits in Gusto.

3. Administrative Support

a. Manage office correspondence including mail, email, and phone calls.

b. Organize and maintain digital and physical files

c. Provide project management support and oversight in Monday.com

4. Office Management

a. Order and maintain office supplies and equipment

b. Coordinate office maintenance and facility management

c. Handle office logistics, including shipping and receiving

5. Marketing and Social Media

a. Support website updates and redesign projects

b. Manage social media updates and content posting

c. Coordinate promotional materials and communication efforts

6. Other

a. Support grant application and milestone tracking

b. Submit applications for conferences and speaking engagements

c. Assist with other projects or tasks to advance Company objectives.

Required Qualifications:

- Minimum 3 year’s experience as an office administrator

- Experience with basic bookkeeping and financial record-keeping in QuickBooks Online

- Exceptional written and verbal communication skills

- Attention to detail and strong organizational skills

- Pro-active, self-starter attitude

- Ability to manage, prioritize, and deliver results for multiple tasks

- Proficient in Microsoft Office Suite

Preferred Qualifications:

- Experience with state and federal grant application management

- Previous work at a growing technology or manufacturing company

- Familiarity with website and social media optimization/SEO tools

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

Schedule:

Work Location: In person