Job Title: Office Manager
Location: South Kingstown, RI
Company: Clark Farms, Inc.
About Us:
We are currently seeking a dedicated and career-minded Office Manager to join our team and help us achieve the goals of our expanding business. Clark Farms is known for our high-quality plant material, premier property care and excellent customer service. Our team is friendly, dedicated, passionate, and customer driven. We encourage you to view our employment opportunity video at https://clarkfarms.com/careers/
Job Summary:
We are looking for a proactive and detail-oriented Office Manager to join our landscaping company. The Office Manager will be responsible for coordinating daily administrative functions, supporting field crews, managing customer communications, and ensuring smooth office operations. This role is key in helping our team stay organized, efficient, and focused on delivering high-quality landscaping services.
Key Responsibilities:
•Oversee all administrative functions, including scheduling, sourcing, billing, payroll support, and customer service.
•Serve as the main point of contact for clients regarding scheduling, inquiries, and follow-ups.
•Coordinate project schedules with field crews and ensure timely dispatch of teams.
•Manage office supplies, equipment, and maintenance needs.
•Assist with estimating, proposals, and job tracking using the latest industry-specific software
•Maintain organized records of contracts, invoices, receipts, and employee documentation.
•Support recruitment and onboarding of field and seasonal workers.
•Ensure compliance with local and state regulations, including safety and employment standards.
•Work closely with the owner/operations manager to track performance metrics and job costs.
Qualifications:
•Previous experience as an Office Manager or Administrative Assistant in a service or construction-related industry preferred.
•Excellent problem solving skills and attention to detail
•Ability to work independently and as part of a team
•Strong organizational and multitasking skills.
•Excellent communication and customer service abilities.
•Proficient in office software (QuickBooks, Microsoft Office, Google Workspace); experience with landscaping software is a plus.
•High school diploma required; associate or bachelor’s degree is a plus.
•Experience with the landscape industry or a related field is a plus.
Work Environment:
•Primarily in-office role with some communication to team members in the field.
•Monday to Friday, occasional weekend or early morning hours during peak season.
What We Offer:
•Competitive salary and attractive benefits package (available after 90 days)
•Opportunities for professional development and growth
•A supportive and collaborative work environment
•Employee discounts on products and plants
How to Apply:
We would love to hear from you if you are passionate about plants and excited about working in an energetic positive environment. Please submit your resume, two professional references, and a cover letter detailing your relevant experience and why you would be a great fit for our team to careers@clarkfarms.com
Clark Farms is an equal-opportunity employer.
Job Type: Full-time
Expected hours: No less than 35 per week
Job Type: Full-time
Expected hours: 35 – 45 per week
Benefits:
•Professional development assistance
Schedule:
Ability to Commute:
•Matunuck, RI 02879 (Required)
Ability to Relocate:
•Matunuck, RI 02879: Relocate before starting work (Required)
Work Location: In person