Office Assistant

Job Overview

We are seeking a highly organized and professional Office Assistant to support our daily operations. The ideal candidate will possess strong administrative skills, excellent communication abilities, and proficiency with office management tools. This role involves , managing correspondence, and providing exceptional customer service to ensure smooth office functions. The Office Assistant will play a vital role in maintaining an efficient and welcoming environment for clients, staff, and visitors.

Responsibilities

- Greet visitors and clients at the front desk with professionalism and courtesy

- Manage multi-line phone systems, screen calls, and direct inquiries appropriately

- Schedule appointments and coordinate calendar management for staff members

- Perform data entry, filing, and document proofreading to ensure accuracy and organization

- Utilize Microsoft Office Suite, Google Workspace, and other office software for various administrative tasks

- Handle correspondence via email, phone, and mail in a timely manner

- Assist with bookkeeping tasks using QuickBooks or similar accounting software

- Support office management activities including supply inventory and maintenance coordination

- Provide customer support by addressing inquiries efficiently and courteously

- Maintain office cleanliness and organization to promote a productive work environment

Requirements

- Proven experience in an office setting or administrative role with clerical responsibilities

- Strong computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills

- Excellent organizational skills with the ability to prioritize tasks effectively

- Exceptional phone etiquette and customer service skills

- Bilingual abilities are preferred to assist diverse clientele

- Familiarity with QuickBooks, bookkeeping, or medical/dental receptionist experience is a plus

- Ability to handle multiple tasks simultaneously while maintaining attention to detail

- Strong organizational skills including calendar management and proofreading capabilities

- Personal assistant or office management experience is advantageous

- Ability to work independently with minimal supervision in a fast-paced environment

Job Type: Part-time

Pay: $16.00 - $18.00 per hour

Expected hours: 30 per week

Work Location: In person