Office Assistant/Receptionist

Office Assistant / Receptionist

Are you a critical thinker and a strong collaborator with a team-first mindset?

This role within the administration department of a successful manufacturing company offers tremendous opportunities for professional growth.

The Office Assistant position provides essential support to the administration and estimating teams by assisting with day-to-day tasks and activities, including:

Key Responsibilities

· Answering multiple phone lines

· Greeting customers

· Maintaining up-to-date information in spreadsheets and database

· Preparing complete and accurate delivery documentation

· Assisting in generating daily completed job summaries for invoicing

· Ensuring accurate and organized electronic storage of job files

· Managing AP invoice processing and related mailing and filing tasks

· Managing the distribution of incoming and outgoing mail

· Overseeing office supply stock and coordinating reorder requests

· Supporting the team with additional duties as necessary

Skills Qualifications

· Minimum 2 years’ experience in administrative role, preferably in manufacturing or construction

· Microsoft Office knowledge and skills: Outlook, Word, Excel, and Access.

· Experience with QuickBooks

· General familiarity with procurement procedures for materials and services

· Follows company protocols and procedures with accuracy and consistency

· Knowledge of standard office administrative procedure and equipment use

· Strong problem-solving and interpersonal communication capabilities

· Demonstrates professionalism, multitasking ability, and superior phone etiquette in a high-volume office

· Self-motivated and capable of performing tasks with minimal supervision in a collaborating setting.

· Strong attention to detail with excellent problem-solving skills

· Proficient in English with accurate spelling, grammar, and punctuation

· Maintains integrity, professionalism, and reliability

· ISO 9001 experience a plus

Work Schedule

· Fulltime non-exempt position

· Monday – Friday 7:30 am to 4:00 pm

Benefits

· Medical Insurance

· Dental Insurance

· Paid Time Off

· Retirement plan (401k) with employer match

Our Culture:

Highly detail-oriented with a strong focus on accuracy and quality

Performance-driven and dedicated on achieving objectives

Works well in team environments, fostering collaboration

WE CONDUCT BACKGROUND AND DRUG SCREENING TESTS.

WE ARE AN E-VERIFY PROGRAM EMPLOYER

SMS Fabrications, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Type: Full-time

Pay: $41,600.00 - $52,000.00 per year

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Health insurance

- Paid time off

Work Location: In person