HR Project Coordinator (Temporary)

Description:

Position Summary

The HR Project Coordinator (Temporary) will provide dedicated project support to the Human Resources department during a critical period of infrastructure development and modernization. This role is responsible for coordinating and executing several high-impact HR initiatives that support compliance, operational efficiency, manager effectiveness, and long-term workforce stability.

This position is intended for a 3–6 month period and is project-focused in nature. If the role proves highly effective and additional strategic needs are identified, there may be an opportunity for the position to evolve into a permanent role with expanded responsibilities.

Scope of Work (3–6 Month Period)

The HR Project Coordinator will focus primarily on execution, coordination, and tracking of key HR projects, working closely with HR leadership, managers, and other stakeholders.

Primary Responsibilities

- Assist with the digitization, auditing, and organization of employee personnel files to ensure accuracy, compliance, and consistency

- Support the intake, drafting, updating, and standardization of job descriptions across the organization

- Build, update, and maintain training matrices by role, department, and position

- Assist with configuration and implementation of training and performance review tools within Paylocity

- Coordinate manager input, feedback cycles, and approval workflows for job descriptions, training matrices, and performance reviews

- Support the rollout of updated performance review processes for production, management, and executive roles

- Assist in launching structured Personal Development Plans (PDPs) and related documentation

- Track project milestones, progress, completion rates, and reporting metrics

- Maintain organized documentation and ensure version control across all HR project materials

Requirements:

Qualifications

- Prior experience in Human Resources, HR administration, or HR project support preferred

- Strong organizational and time management skills with the ability to manage multiple projects simultaneously

- High attention to detail and accuracy when working with confidential employee information

- Strong written and verbal communication skills

- Ability to work independently while collaborating effectively with HR leadership and managers

- Experience with HRIS systems (Paylocity preferred) is a plus

- Proficiency in Microsoft Office and/or Google Workspace

Key Competencies

- Project coordination and follow-through

- Confidentiality and professionalism

- Process improvement mindset

- Strong documentation and organizational skills

- Adaptability in a fast-paced, deadline-driven environment

Work Environment & Expectations

This role will work closely with the HR team and various department leaders. The position requires discretion, reliability, and a strong sense of ownership over assigned projects. Flexibility may be required to meet project deadlines