Workplace Project Coordinator

Position Title:

Workplace Project Coordinator

Location:

Glen Allen, VA (

Hybrid

- Tuesday, Wednesday, Thursday - Onsite / Monday, Friday - Remote)

Clearance Requirements:

None

Position Status:

Contract

Pay Rate:

$40 - $48 per hour

Position Description:

We are seeking a detail-oriented Workplace Project Coordinator to support workplace design, furniture coordination, and project execution initiatives in a fast-paced corporate environment. This role partners closely with Workplace & Design stakeholders, vendors, and internal teams to manage work order tickets, coordinate installations, and support office moves, artwork installations, and space planning activities.

The ideal candidate brings a blend of project coordination, workplace design, AutoCAD/Revit expertise, and strong organizational skills, with the ability to manage multiple priorities while maintaining accuracy, compliance, and service-level commitments.

Key Responsibilities

Work Order & Ticket Management

- Manage 10–30 active furniture and facilities-related tickets concurrently, from intake through completion.

- Track progress, communicate updates to requestors, and ensure adherence to SLA requirements.

- Coordinate with internal teams and external vendors to resolve requests efficiently.

- Gather site information (photos, measurements, surveys) to support accurate vendor scoping.

- Coordinate vendor site visits, security access, and on-site escorts as required.

- Create existing and proposed furniture layout drawings aligned with design standards, ADA requirements, and building codes.

- Support pricing research, purchasing approvals, cost centers, and documentation for billing and asset tracking.

Project Coordination & Installations

- Support furniture, artwork, and branding installations across corporate and branch locations.

- Perform site surveys, furniture and artwork punch lists, and field documentation.

- Track job costs, request purchase orders, and maintain organized project documentation.

- Create installation and presentation materials using AutoCAD/Revit, Adobe Acrobat Pro, and PowerPoint.

- Lead coordination meetings with end users, business partners, and project teams to define scope of work and execution timelines.

- Issue drawings and documentation to internal teams and vendors to support timely installations.

Artwork & Asset Coordination

- Coordinate with framing vendors and art handlers for re-matting, reframing, pickup, and installation.

- Ensure artwork installations align with established design standards and schedules.

- Support asset documentation updates within CAFM or asset management systems, as needed.

Move Management & Space Planning

- Assist with office move projects, seating changes, and space reconfigurations.

- Update floor plans to reflect accurate seating assignments and layout changes.

- Conduct site walkthroughs to validate space data and documentation accuracy.

Additional Responsibilities

- Attend planning and scheduling meetings as needed.

- Support reporting efforts by creating diagrams and monthly metrics.

- Travel locally and overnight as required based on project needs.

- Perform additional duties aligned with workplace project support.

Required Skills & Experience

Experience

- 2+ years of experience using AutoCAD and/or Revit

- Experience supporting workplace design, furniture systems, facilities coordination, or project management

- Familiarity with ticketing or work order management systems preferred

- Prior experience in a help desk or service-oriented environment is a plus

Technical Skills

- Proficiency in AutoCAD/Revit

- Ability to read and interpret floor plans and design drawings

- Working knowledge of Microsoft Word, Excel, and PowerPoint

- Experience using Adobe Acrobat Pro to create and edit documentation

Knowledge & Competencies

- Understanding of furniture systems, equipment repairs, and warranty processes

- Basic knowledge of ADA requirements and building codes, with the ability to research and apply standards

- Strong written and verbal communication skills with internal teams, vendors, and stakeholders

- Highly organized, detail-oriented, and capable of managing multiple priorities

- Self-starter with strong problem-solving skills

- Ability to work independently while collaborating effectively within a team environment

- Comfortable following established processes, policies, and design standards

About Seneca Resources

At Seneca Resources, we are more than just a staffing and consulting firm, we are a trusted career partner. With offices across the U.S. and clients ranging from Fortune 500 companies to government organizations, we provide opportunities that help professionals grow their careers while making an impact.

When you work with Seneca, you’re choosing a company that invests in your success, celebrates your achievements, and connects you to meaningful work with leading organizations nationwide. We take the time to understand your goals and match you with roles that align with your skills and career path. Our consultants and contractors enjoy competitive pay, comprehensive health, dental, and vision coverage, 401(k) retirement plans, and the support of a dedicated team who will advocate for you every step of the way.

Seneca Resources is proud to be an Equal Opportunity Employer, committed to fostering a diverse and inclusive workplace where all qualified individuals are encouraged to apply.