Executive Project Coordinator

F.C. Ziegler Co., a family-owned manufacturer and retailer of liturgical goods since 1929, is seeking an Executive Project Coordinator to support the implementation of a new Acumatica ERP system and other strategic company initiatives.

In this role, you will work directly with the President, who serves as the executive sponsor and project lead. You will be the organizational backbone of major initiatives—capturing detailed meeting notes, tracking action items, coordinating schedules, preparing materials, and ensuring projects stay on track.

This position is ideal for a highly organized professional who thrives in a fast-paced environment and enjoys being at the center of meaningful business change. No technical or ERP experience is required—success in this role depends on strong organization, documentation, communication, and follow-through.

Key Responsibilities

Project Coordination

- Attend project meetings and capture accurate, detailed meeting notes

- Track action items, deadlines, and decisions; follow up to ensure completion

- Coordinate meeting schedules across departments, leadership, and external partners

- Prepare agendas, presentations, and status reports

- Organize and maintain project documentation in a central location

- Communicate updates, reminders, and next steps as directed

- Assist with training session coordination and logistics

Executive Support

- Provide administrative and project support to the President

- Draft correspondence, reports, and internal communications

- Coordinate scheduling and administrative needs with vendors and consultants

- Maintain system documentation, user guides, and standard operating procedures

- Assist with onboarding employees to company systems and processes

- Track ongoing issues and improvement requests

- Handle confidential information with professionalism and discretion

Required Qualifications

- Associate’s or Bachelor’s degree in Business, Communications, Accounting, Finance, or related field — or equivalent work experience

- 2+ years of experience coordinating projects or supporting leadership

- Exceptional note-taking and documentation skills

- Strong organizational skills and attention to detail

- Excellent written and verbal communication skills

- Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)

- Ability to manage multiple priorities and meet deadlines

Preferred Qualifications

- Experience supporting executive leadership or C-suite

- Experience coordinating major company initiatives

- Familiarity with project management or collaboration tools

- Comfort learning new software and adapting to new processes

Job Type: Full-time

Benefits:

- 401(k) matching

- Dental insurance

- Employee assistance program

- Flexible spending account

- Health insurance

- Health savings account

- Life insurance

- Paid time off

- Vision insurance

Work Location: In person