Executive Assistant

OUC - The Reliable

One

,

is presently seeking a

Executive Assistant

to join the Electric & Water Distribution division. At OUC, we don’t just work – we’re building a bright future of innovation and transformation for future generations.

We are looking for a highly organized, proactive Executive Assistant to provide complex administrative and operational support to the Vice President of Electric & Water Distribution (EWD), Vice President of Transmission, and the Director of Energy Services & Contracts Management.

In this role, you will independently manage the end-to-end agenda item process, review and validate complex documentation tied to capital projects, contracts, purchase orders, and change orders, and ensure accuracy, compliance, and clarity before materials advance to executive review. You will coordinate schedules across multiple executives and locations, exercise a high level of discretion and judgment, and serve as a trusted administrative partner who can manage ambiguity, prioritize competing demands, and mentor other administrative professionals while continuously improving administrative processes.

OUC is an industry leader and the second largest municipal utility in Florida committed to innovation, sustainability, and our community, OUC’s mission is to provide exceptional value to our customers and community by delivering sustainable and reliable services and solutions.

Join a team of visionary Change Agents, Strategists, and Community Ambassadors who understand the vital role of diverse experiences in powering creativity and industry transformation. At OUC, each position contributes to the success and achievement of our goals. Click here to learn more about what we do.

The ideal candidate will have:

- An Associate’s degree in Business, Office Administration, or a related field, or an equivalent combination of education and progressively responsible administrative experience (two additional years of experience may substitute for each year of education not completed)

- Five (5) or more years of administrative or executive support experience with demonstrated progression in responsibility, complexity, and independent judgment, preferably in a fast-paced, multi-stakeholder environment

- Proven experience supporting senior leaders with agenda items, contracts, purchasing, budgeting and financial documentation, calendar management, and meeting coordination, with a strong emphasis on accuracy, accountability, and administrative process improvement

- Strong organizational, time-management, and multitasking skills, with the ability to independently prioritize work, manage competing deadlines, and adapt to changing priorities

- Excellent written and verbal communication skills, including accurate meeting minutes, professional correspondence and reports, and effective cross-functional collaboration

- Proficiency in Microsoft Office Suite (Word, Outlook, Excel) and collaboration tools such as SharePoint and Teams, with experience using or the ability to quickly learn enterprise administrative and financial systems (e.g., JD Edwards EnterpriseOne, Chrome River, Tungsten Network, Documentum , Insight )

- The ability to exercise independent judgment and discretion in handling confidential and sensitive information

- A collaborative, team-oriented approach, with the ability to support process documentation, contribute to administrative process improvements, and serve as a resource to other administrative professionals

- Certified Administrative Professional (CAP) or equivalent certification (preferred)

- Florida Public Notary license (preferred)

OUC offers a very competitive compensation and benefits package. Our Total Rewards package includes, to cite a few:

- Competitive compensation

- Low-cost medical, dental, and vision benefits and paid life insurance premiums with no probationary period.

- OUC’s Hybrid Retirement Program includes a fully-funded cash balance account, defined contribution with employer matching along with a health reimbursement account

- Generous paid vacation, holidays, and sick time

- Paid parental leave

- Educational Assistance Program, to include tuition reimbursement, paid memberships in professional associations, paid conference and training opportunities

- Wellness incentives and free access to all on-site OUC fitness facilities

- Access to family-oriented recreational areas

- Paid Conference and Training Opportunities

- Free downtown parking

- Hybrid work schedule

Summary

Click here to view our Benefits Summary. Salary Range:

$32.69 - 40.86 hourly (Est. $67,999 - $84,999 annually) - commensurate with experience

Location:

6003 Pershing Ave, Orlando, FL 32822

Please see below a complete Job description for this position. Job Purpose:

Responsible for providing administrative support for an executive or senior leader and Business Unit (BU) while performing complex and confidential administrative duties as they relate to the various divisions within the BU. May also be responsible for preparing and/or analyzing moderate to complex reports, preparing presentations, reviewing BU practices, policies and procedures, and making recommendations to management.

Primary Functions:

- Provide administrative support for the BU, including, but not limited to, responsibility for the completion and accuracy of documents, composition of routine correspondence, reading and routing mail, answering and forwarding calls, and addressing customers’ needs and inquiries;

- Provide support to executive or senior leader with travel arrangements, calendar management, appointment/event planning and scheduling, and credit card billing and transactions;

- Compile and assist in the preparation and review of presentations, financial reports, records, minutes, copies of correspondence or other printed material;

- Take meeting notes and independently follow up on action items from the meetings;

- Work with BU personnel to review contracts/agreements; provide support and tracking of purchasing activities related to document flow of approved documents, including bid proposals, contracts, agenda items, etc.; proofread contracts and prepare agenda Items;

- Track purchase orders and advise on status to ensure BU funding requirements are met;

- Analyze, review, and recommend process improvements to BU management;

- Review invoices and advise business unit management of any adjustments for billing purposes; process invoices for billing of customers and vendors.

- Interpret a variety of data and convert into complex spreadsheets for analysis;

- Work on budget items under the direction of the executive or senior leader; identify, research, and explain budget variances;

- Provide support to committees and project teams related to the BU;

- Maintain highly confidential and sensitive information in the BU or department;

- Keep office supplies inventory and order supplies as needed;

- Perform other duties as assigned.

Technical Requirements:

- Working knowledge of all, but not limited to, the following:

- General office administration and management principles and practices;

- Familiarity with all of, but not limited to, the following:

- Budgeting and purchasing principles and processes (purchase orders and order requisitions);

- Software applications (i.e. JD Edwards EnterpriseOne, Chrome River, Tungsten Network, Documentum, Insight [console])

- Related industry, organizational and departmental policies, practices, and procedures; legal guidelines, ordinances, and laws;

- Strong organizational and work coordination skills;

- Flexible in a fast-paced environment and able to adjust to multiple and changing priorities;

- Exercise independent judgment, prioritization, and planning in daily activities;

- Strong communication skills, both verbal and written;

- Ability to:

- Review and analyze work processes and BU data, and recommend process improvements;

- Understand and apply governmental accounting practices in maintenance of financial records;

- Effectively work with a variety of people at all levels of the organization;

- Type 50 correct words per minute;

- Accurately take meeting notes;

- Make arithmetic computations using whole numbers, fractions and decimals, rates, ratios and percentages;

- Use Microsoft Office Suite (Word, Outlook, Excel, etc.) and standard office equipment (computer, telephone, copier, etc.);

Education/ Certification/ Years of Experience Requirements:

- Associates Degree in Business, Office Administration or related field of study from an accredited college or university; Two (2) years of additional experience (as described below) may replace each year short of the education requirement

- Minimum of five (5) years of increasingly responsible secretarial/administrative experience

- Minimum of one (1) year of experience supporting business operations in the area of assignment and/or business process improvement initiatives, preferred

- Certified Administrative Professional (CAP) or equivalent certification, preferred

- Florida public notary license preferred

Working Conditions:

This job is absent of disagreeable working conditions. This job is performed in an office work environment.

Physical Requirements:

This job consists of constant or very frequent speaking, hearing, reading, writing, typing, sitting, and repetitive motions. This job may occasionally consist of driving a company vehicle, reaching over head, and climbing (ladders, stairs, hills, etc.).

OUC–The Reliable One is an Equal Opportunity Employer who is committed through responsible management policies to recruit, hire, promote, train, transfer, compensate, and administer all other personnel actions without regard to race, color, ethnicity, national origin, age, religion, disability, marital status, sex, sexual orientation, gender identity or expression, genetic information and any other factor prohibited under applicable federal, state, and local civil rights laws, rules, and regulations

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EOE M/F/Vets/Disabled