Executive Assistant

Job Description Why should you join our team?

Innergex Renewable Energy Inc. is an independent renewable energy producer with an extensive and growing portfolio of assets in Canada, the United States, France and Chile. The Corporation develops, acquires, owns and operates hydroelectric facilities, wind farms, solar farms and energy storage facilities.

For more than 30 years, Innergex has believed in a world where abundant renewable energy promotes healthier communities and creates shared prosperity. We are convinced that generating power from renewable sources will lead the way to a better world. We remain committed to responsible growth that balances people, our planet, and prosperity. We believe in offering an engaging, inclusive and supportive work environment where each team member can thrive.

The person will provide comprehensive administrative support to members of the senior management team and contribute to the smooth and efficient running of their schedules. The ideal candidate is detail-oriented, organized, proactive, quick-witted, able to manage priorities and follow up as needed, and has excellent communication and schedule conflict resolution skills. The person will be responsible for managing a complex schedule, coordinating meetings, handling confidential information, and performing various administrative tasks.

- Provide high-level administrative support to members of the senior management team, including managing calendars, scheduling meetings, and organizing travel;

- Ensure proactive management of schedules, work deadlines, and travel arrangements;

- Manage, filter, and respond to routine correspondence, questions from various stakeholders, and various requests;

- Handle logistics for meetings and business trips, including reservations, schedules, necessary documents, and all other required arrangements;

- Provide proactive support in the preparation, drafting, verification, translation, and revision of documents and presentations;

- Ensure diligent follow-up with other employees on various matters;

- Promote a professional image in all communications and interactions, both internally and externally;

- Plan and coordinate meetings, room and meal reservations, if necessary;

- Coordinate travel arrangements and optimize reservations to ensure sound cost management (flights, accommodation, car rentals, etc.);

- Prepare expense reports and timesheets;

- Coordinate and maintain electronic files and records, ensuring their accuracy and accessibility;

- Serve as a point of contact for internal and external stakeholders, maintaining professional and positive relationships;

- Perform any other duties in support of the team.

Your skills, our requirements!

- Bilingualism (French and English, both spoken and written) required to ensure collaboration with various stakeholders outside Quebec on a recurring basis;

- At least 7-10 years of experience in a similar position;

- DEC in administration or any other equivalent discipline; a DEP combined with extensive relevant experience will be considered equivalent;

- Experience as an executive assistant or in a similar role, preferably working with senior executives;

- Good management of priorities and strong organizational skills;

- Ability to work under pressure with tight deadlines;

- Diplomacy, resourcefulness, rigor, meticulousness, and a high degree of autonomy;

- Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously;

- Excellent oral and written communication skills;

- Ability to handle confidential and sensitive information with professionalism and discretion;

- Strong problem-solving and decision-making skills;

- Proficiency in Microsoft Office Suite.

Additional considerations!

- The position is based in the company's Longueuil headquarters, steps away from the Longueuil-Université de Sherbrooke metro station.

- This position is an S4CH level.

Our benefits!

- Competitive salary and annual bonus;

- Three weeks vacation to start and paid vacations during the holiday season;

- 100% Innergex-funded medical insurance from day one of employment, including primary care services through dialogue (or telemedicine) for permanent positions;

- 100% Employer-funded Wellness Account;

- Group retirement plans with employer participation;

- Electric vehicle (E-VIP) incentive program;

- Hybrid work model;

- Career development opportunities;

- Offices accessible by public transportation.

Innergex is an equal opportunity employer that values each person’s unique background, diversity, experiences, perspectives and talents. Innergex is committed to providing employees with a work environment free of discrimination and harassment and bases all employment decisions on business needs, job requirements and individual qualifications. The key to our success as a global company is to recruit, develop and retain the most talented people from a diverse candidate pool.

Please note that only candidates selected for an interview will be contacted.