Coordinator - Payroll and HRIS

Description

At MacAllister Machinery, we are driven by excellence, innovation, and a passion for growth. Join a team that's shaping the future of the heavy equipment industry, where your career is just the beginning!

We are currently seeking an organized and detail-oriented Coordinator-Payroll and HRIS to join our team. This is an entry level position requiring a minimum of 1-2 years experience.

Position Summary:

This position plays a key role in supporting the organization by performing essential data maintenance, reporting, auditing, and responding to employee requests and inquiries. Through close collaboration and a commitment to service excellence, this role helps maintain efficient HRIS and Payroll operations and upholds the integrity of data to support HR functions.

Position Duties/Responsibilities:

- Assist Payroll Processors with data entry, validation, and audit tasks in ADP Workforce Now.

- Maintain employee records, job changes, and organizational updates in ADP Workforce Now.

- Assist with timecard reviews for payroll processing and leave management

- Time clock set-up, maintenance, and basic troubleshooting.

- Time system updates including, but not limited to: new time and pay codes associated with process changes, Collective Bargaining Agreements (CBA's), and company configurations

- Provide routine, ad hoc, and custom reports to support the HR organization, managers, union, and external agencies, including auditors and taxing agencies.

- Respond to employee inquiries and issues, including, but not limited to: password resets, timecards, ADP reporting, and employee profiles.

- Troubleshoot basic system issues and escalate more complex issues to higher-level support

- Follows established procedures for creating, updating, validating, and correcting employee records or other related HR data

- Conduct HRIS audits and maintenance to ensure accuracy and integrity of organizational data within the HRIS

- Other duties as assigned

Position Requirements:

- Associate's degree in IT, IS, or related field of study or 2 years of relevant work experience, in addition to the following required experience:

- Strong Excel skills needed to create and apply formulas and pivot tables.

- Minimum 1-2 years of work experience in a business environment

- 1-2 years of HRIS experience

- 1-2 years of payroll experience

Preferred:

- Bachelor's degree in IT, IS, or related field of study

- 3-5 years of work experience in a business environment

- 3 years of HRIS experience

- 3 years of payroll experience

- Database experience

Knowledge, Skills, And Abilities

The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

- Ability to think analytically, critically, and problem solve

- Must possess strong Excel skills to create and apply formulas, process data, and formatting with direction

- Ability to handle confidential business and personal information/documents

- Ability to interpret company policies and configure systems to adhere to the policies

- Proficient computer and data entry skills with Microsoft Office (Outlook, Word, Excel, PowerPoint, et al), and the ability to learn MacAllister systems

- Excellent data management and analytical skills

- Strong attention to detail, multitasking abilities, and self-motivation

- Professional demeanor with both internal and external contacts, ensuring friendly and courteous interactions at all levels within and outside the organization

- Ability to build and maintain effective customer and professional relationships through strong interpersonal skills, with emphasis on relationship-building

- Ability to work in a fast-paced environment

- Effective communication skills (both oral and written), and proven problem-solving skills

The duties and responsibilities outlined in this posting are not exhaustive and may evolve based on business needs.

All MacAllister Machinery companies are an Equal Employment Opportunity Employer, including Disabled and Veteran applicants.