HR Coordinator

1.0 Corporate Job Title

HR Coordinator

2.0 Reporting Relationship

Regional Talent Acquisition Lead

3.0 Position Summary

The HR Coordinator provides support in recruitment, talent acquisition, onboarding and offboarding processes. This individual will work closely with hiring managers and candidates to ensure a smooth hiring process, from position approval through onboarding and compliance. The role will also involve maintaining and processing HR data, ensuring smooth and efficient operations in alignment with company policies, and providing ongoing support to managers and employees.

4.0 Education and Experience

- Bachelor's degree in Human Resources, Business Administration, or related field (or equivalent experience).

- Proven experience in HR administration, recruitment, or talent acquisition support.

- Strong understanding of HR systems, particularly ADP, and experience with other HR software or databases.

- Experience with managing and executing onboarding programs.

- Excellent organizational skills with the ability to manage multiple priorities simultaneously.

- Effective communicator with strong interpersonal skills and the ability to interact with individuals at all levels of the organization.

- High attention to detail and accuracy, with the ability to maintain confidentiality.

- Knowledge of HR best practices, policies, and procedures.

- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

5.0 Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

- Recruitment and Hiring Support: Coordinate and support the hiring process, including candidate sourcing, scheduling interviews, conducting E-Verify, background checks, drug screens, fitness for duty tests, and ensuring all new hire documents are completed and submitted in a timely manner. Ensure that all pre-hire requirements are completed in compliance with company policies, legal regulations, and industry standards. Collaborate with HR, IT, and hiring managers to prepare for new employee orientation and equipment setup.

- Data Entry & Systems Management: Enter, update, and maintain employee information in ADP and Camin Cargo’s internal HR systems to ensure accurate record-keeping. Ensure timely processing of employee status changes, terminations, and updates as needed.

- Administrative HR Support: Provide administrative support for HR functions including managing recruitment requisitions, drafting and sending offer letters.

- Onboarding Process Management: Coordinate and manage the onboarding process for new hires, ensuring that all documentation is completed, and new employees receive comprehensive orientation, including a review of company policies, benefits, and their specific roles. Coordinate new hire onboarding, assign, track and report compliance with Learning and Organizational Development (L&OD) training and policies.

- Exit Interviews & Employee Feedback: Conduct exit interviews, gather feedback from departing employees. Analyze trends provide insights to HR on the employee experience and make recommendations to HR and management on areas for improvement in employee retention, job satisfaction, and organizational culture.

- Phone and Email Support: Answer phones and respond to HR-related inquiries in a professional and timely manner, directing calls to appropriate team members as necessary.

- Personnel File Maintenance: Maintain electronic personnel files, ensuring they are complete, accurate, and in compliance with legal and company requirements.

- Reporting & Analysis: Develop, process, and analyze monthly and bi-weekly HR reports, including recruitment status, hiring metrics, onboarding progress, and other HR-related data. Provide clear and concise reports to managers, highlighting key trends, compliance issues, and potential areas of improvement.

- HR Project Coordination: Support HR initiatives, events, and projects as needed, ensuring tasks are completed in a timely and efficient manner.

- Process Improvement: Identify opportunities to streamline and improve HR processes, recommending solutions to enhance efficiency and employee experience.

- Confidentiality & Compliance: Ensure confidentiality of all employee-related information, adhering to company policies and legal requirements for data privacy and handling sensitive information.

- Perform other duties as requested.

6.0 Travel

Flexibility to work across time zones. No travel anticipated.

7.0 Fitness for Duty – Physical Demands

- Prolonged periods sitting at a desk and working on a computer.

- Must be able to lift up to 15 pounds at times.