Construction Project Coordinator

What is the Opportunity?

Key responsibilities will include assisting project teams with day-to-day construction administration tasks including:

· Gather, review, input, and file project documentation including contracts, submittals, change orders, and compliance records in alignment with company and project requirements.

· Maintain document control processes and ensure timely data entry into systems such as Procore, Vista Viewpoint and shared digital folders.

· Support the preconstruction and bidding process by preparing bid invitations, distributing specifications, and assisting with compliance and regulatory documentation.

· Assist in subcontractor onboarding, including issuing subcontracts, verifying insurance and bonding documentation, and coordinating access to project platforms.

· Monitor and maintain project dashboards and administrative tracking tools to ensure timely status updates on RFIs, submittals, and other deliverables.

· Prepare standard communications, such as emails, letters, meeting minutes, and tracking logs, ensuring clarity and professional formatting.

· Coordinate, compile and issue monthly owner billings, including incorporation of subcontractor pay applications into each bill.

· Collect and follow up on required documentation for payment processing, including lien waivers, certified payroll, diversity reports, and affidavits.

· Track and support change-management activities including pricing requests, proposal generation, and the distribution of change orders.

· Act as a liaison between internal departments and subcontractors to resolve document or compliance issues quickly and efficiently.

· Maintain confidentiality and handle sensitive project data with integrity and professionalism.

· Demonstrate a strong commitment to client service by ensuring prompt responses, proactive communication, and resolution of concerns.

Who are You?

You should possess the following qualifications for this role:

· High School Diploma or GED required

· Minimum 2 years of administrative or project coordination experience required

· 2+ years supporting construction or engineering projects preferred

· Some background in a customer service environment preferred

· Excellent verbal and written communication skills

· High attention to detail and ability to work with precision

· Strong organizational and time management skills

· Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)

· Familiarity with construction project management tools (e.g., Procore, Bluebeam, Vista Viewpoint)

· Critical thinking and problem-solving abilities

· Ability to adapt to a fast-paced environment and manage competing priorities

· Collaborative team player with a service-oriented mindset

Who is Howell Construction?

Howell Construction is a commercial general contractor serving the Colorado Front Range since 1935. Howell focuses on long-term strategic relationships and collaborative project delivery with clients across the commercial, healthcare, advanced industries, public sector, and corporate interiors markets. We have the resources, systems and technical expertise of a large national construction company, but a flexible, personalized project delivery approach that makes us nimbler and more responsive to clients’ unique requirements than larger organizations.

Howell is a highly collaborative organization that enjoys creating great results while having fun in the process. We are proud to be a relationship-based, family-friendly company. We stand by our core values:

· Love What We Do

· Always Great Performance

· Collaborate at All Levels

· Do the Right Thing

Salary | Compensation | Benefits

Compensation is competitive and commensurate based upon experience: base salary, bonus plan, company benefits, etc.

At Howell, we consider our employees family, which is why our turnover rate is practically non-existent. We genuinely care about the work we do, the people we work with, and the community in which we live and work. In addition to competitive compensation and comprehensive benefits, Howell is committed to enhancing employees’ work/life balance through personal and professional development opportunities, team bonding activities, a dog-friendly office environment, company outings, holiday celebrations, community service opportunities, and an on-site fitness center complete with a pickleball court and golf simulator.

Pay: $55,000.00 - $70,000.00 per year

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Health insurance

- Life insurance

- Paid time off

- Vision insurance

Work Location: In person