Construction Administration Coordinator

Make an impact at Canada’s premier mining company.

When you advance your career at New Gold, you are joining a Canadian-focused intermediate gold mining company engaged in the operation, development and exploration of mineral properties. Our mission is be a leading intermediate gold producer, driving responsible and profitable mining in a way that creates sustainable value for our employee, shareholders, the communities in which we live and work and our environment. New Gold would like to acknowledge the lands and resources of the Treaty 3 Territory and respect the traditional values of our First Nation partners. To learn more about New Gold, visit our website at www.newgold.com. To learn more about our culture and people practices, visit the Career page.

New Gold attracts and hires highly skilled individuals. By joining our team, you can look forward to:

- A stimulating values-based work environment

- A culture of collaboration and inclusion

- Inspiring colleagues and approachable leaders

- Career development opportunities

- A deeply rooted commitment to responsible mining, health and safety and community engagement

- A competitive total compensation program

- A comprehensive benefits package including a retirement savings plan

Rainy River Mine

Situated in beautiful northwestern Ontario, 65 km northwest of Fort Frances, the Rainy River Mine is an open pit and underground, gold and silver producing, residential mine site.

The Rainy River Mine, located adjacent to the Ontario / Minnesota border is 65 Kilometers northwest of Fort Frances, Ontario and is situated half way between Winnipeg, Manitoba and Thunder Bay, Ontario. The area is home to more than 130 species of birds and large populations of moose, black bear and deer. If you enjoy outdoor activities including hunting, fishing, winter sports and lake country then this is an area you will love to live and work in.

Applicants who reside in Northwestern Ontario and have experience working in a cross-cultural environment, coupled with knowledge of the unique challenges and opportunities presented to those living in the Northwest Ontario, are assets. Hiring priority will be given to qualified applicants who are beneficiaries of the Impact Benefits Agreement (IBA) and to qualified applicants residing in the Northwest Ontario communities. (Indigenous) Members must clearly identify their status on the online job application and resume if they wish to receive priority consideration.

About the Role

Reports To : Construction Superintendent / Capital Projects Manager

Work Schedule

- 8 Hours Per Day – 5 Days On / 2 Days from 7:00 AM to 3:00 PM, or,

- 9.5 Hours Per Day – 5 Days On / 2 Days Off / 4 Days On / 3 Days Off from 7:00 AM to 4:30 PM

Position Overview

As a member of the New Gold Capital Projects Department, the Construction Administrative Coordinator is expected to live by and role model the New Gold I. C.A.R.E. values of Innovation, Collaboration, Accountability, Respect, and Excellence in their daily work. The successful candidate must demonstrate commitment to, and compliance with, all company and industry Health & Safety, Environmental, Social Responsibility, and Code of Conduct policies and is responsible for engaging their work with the Courage to Care, meaning never compromising on safety, looking out for one another, and stopping work if it is not safe.

The Construction Administrative Coordinator reports to the Construction Superintendent and will provide efficient, effective, and highly organized administrative acumen and general office coordination support for New Gold Construction and the Capital Projects Department. The position will be based at the Rainy River Mine Site in Blackhawk, Ontario working from the Marr Site Construction Office in a multi-disciplinary open office team environment. The position is full-time providing administrative support in areas of personnel, equipment, and materials management, progress measurement, tracking, and reporting, and cost control including tracking, procurement, purchase requisitions, and invoicing approvals processes. The successful candidate will demonstrate a positive attitude, contribute to a high-performance work culture, and actively seek and implement continuous improvement in these domains and their duties.

Duties and Responsibilities:

- General Administration & Office Support

- Documentation record keeping, filing, and management.

- Data record keeping, organization, analysis, and reporting.

- Maintain daily crew rosters, attendance, and leave and exceptions tracking.

- Maintain accurate operator and equipment hours tracking.

- Coordinate with Training Department on operator hours for progression.

- Maintain progression plans for operators and collaborate with Supervisors on training needs.

- Maintain records of all mandatory training, ensuring that team members are compliant.

- Assist with personnel onboarding, locker assignments, and equipping workers (example PPE).

- Maintain and update Key Performance Indicator (KPI) tracking.

- Support Supervisors with INX health & system entry, action tracking, and closeout.

- Scheduling meetings and planning and executing team functions as required.

- Miscellaneous other office support duties as assigned.

- Project Controls & Contracts

- Assistance with cost, quantity, schedule, and progress tracking, validation, and reporting.

- Collection and record of all equipment load sheet information into InEight Software.

- Update and maintain InEight project tracking for accurate cost allocation reporting.

- Utilizing SAP to prepare purchase requisitions, receive invoices, download reports etc.

- Coordination and proactive management of construction materials procurement and inventory.

- Assistance with invoice verification, validation, and approval processes.

- Assistance in development of the Work Breakdown Structure (WBS) for construction scopes.

- Thorough understanding of the WBS for accurate resource and cost allocation.

- Equipment Administration

- Ensure equipment logbooks and maintenance records are completed by operators.

- Maintain and track equipment maintenance items, reporting to Maintenance Department.

- Regularly communicate the status of outstanding maintenance items with operators.

- Ensure that preventive maintenance schedules are followed by equipment hours.

- Reschedule maintenance of equipment and light vehicles as required by construction.

- Accurately track, record, and maintain all equipment hours and maintenance records daily.

- Verify that Maintenance Dispatchers are tracking construction equipment correctly.

- Review all daily equipment logs and report identified issues to Mechanics & Dispatches.

- Compile monthly email to Project Controls and Mine Operations for Fuel Consumptions.

Qualifications

- Relevant administrative office experience in previous employment is required.

- High School Diploma or GED, a Diploma or Certificate in Business Administration preferred.

- Proficient in Microsoft Office Suite – Word, Outlook, and advanced knowledge of Excel

- Experience with SAP, SAP/4HANA or Equivalent ERP Software experience is required.

- Experience with InEight Software & INX Health & Safety system considered advantageous.

- Excellent verbal and written communication skills.

- Excellent organizational skills, ability to develop and maintain organizational systems.

- Excellent multi-tasking skills and ability to prioritize and re-prioritize tasks.

- Highly detail oriented with supporting analytical thinking and problem-solving skills

- Exceptional interpersonal skills, a team player across a multi-disciplinary team

- Consistently demonstrate a positive attitude contributing to a high-performance workplace culture.

- Demonstrates initiative and ownership for work, working highly independently.

- Ability to work under pressure and produce high quality work within time constraints.

Working Conditions

- Open Office Environment on Mine Site Property

- Minimal/occasional lifting required (typically less than 10 kgs)

- Team environment, with regularly scheduled and ad hoc meetings

Why New Gold?

- Highly competitive base salary, and a quarterly incentive program

- Extended Health & Dental Benefit

- Short-term and long-term disability insurance benefit

- Defined match contribution to group registered retirement savings account

We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process. New Gold does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a forma contractual arrangement with the Company. Any resume or other information received from a supplier not approved by New Gold will be considered unsolicited and will not be considered.

Inclusion, Equal Opportunity, Accessibility

New Gold is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans’ status, Indigenous status or any other legally protected factors. Disability-related accommodations during the recruitment process are available upon request.