Business Operations Coordinator

Summary

Help power the future—literally. Realta Fusion’s Business Operations Coordinator, you’ll keep our high-energy startup spinning smoothly. One part logistics master, one part communications coordinator, you’ll oversee everything from supply runs to social media analytics. You’ll work with passionate scientists, engineers, and builders who are chasing the dream of clean, abundant energy for everyone on Earth (and beyond). If you’re ready to organize, optimize, and energize, welcome aboard.

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Key Responsibilities

Operations & Facilities Coordination (50%)

- Manage office operations including space planning, and facilities coordination

- Coordinate internal events, meetings, and company celebrations

- Oversee office supplies, equipment inventory, and restocking processes

- Support office expansion logistics including vendor scheduling and setup coordination

- Maintain IT hardware inventory and track support tickets

- Manage software license tracking

- Manage Sharepoint updates

Purchasing & Vendor Coordination (25%)

- Manage the JIRA purchasing queue — submit, track, and close out purchase requests

- Gather quotes and create purchase orders for hardware/software, office supplies, and swag

- Maintain vendor contact list and support vendor onboarding

- Support basic procurement tracking (PO logs, vendor management, and purchasing receipts)

External Affairs Coordination (25%)

- Managing and meta-tagging photo and video files

- Updating external newsletter contact distribution list

- Social media monitoring and recurring data/trend analysis

- Copy-editing text for internal and external communications

- Coordinating branded asset/swag deliveries for conferences and events

- Handling recurring subscription service payments and renewals

Required Qualifications

- 2–4 years of experience in administrative, operations, or office coordination roles.

- Excellent organizational and project management skills.

- Strong attention to detail and comfort managing multiple concurrent priorities.

- Proficiency with Microsoft 365 and basic Excel/Sheets tracking.

- Strong written communication and vendor interaction skills.

- Familiarity with social media platforms (LinkedIn, X/Twitter, YouTube, etc.) and analytics dashboards.

- Ability to handle confidential and sensitive information with discretion (important for both internal ops and external communications).

Preferred Qualifications

- Experience with JIRA, SharePoint, or equivalent workflow systems.

- Comfortable with IT coordination and asset management processes.

- Basic design or layout familiarity (Canva, Adobe Express, PowerPoint design) for branded materials.

- Experience tracking marketing metrics or engagement data (Excel/Sheets reporting, dashboards, etc.).

- Interest in or familiarity with clean energy, climate tech, or advanced R&D industries.

Compensation & Benefits

What we are working on is hard… and hugely important. Realta Fusion is assembling a talented team bound together by a passion to solve humanity’s biggest challenge with first-of-a-kind technology. Additionally, Realta offers:

- Competitive compensation package, including equity stock options

- Comprehensive benefits including health, dental, and vision insurance, plus a 401(k)

- Flexible paid time off (PTO) to support work-life balance

- Work and live in Madison, Wisconsin — one of America’s most livable and vibrant cities

We value diversity as a critical factor in innovation and believe a diverse team is necessary to solve the toughest problems. We aim to create an inclusive environment that unleashes the full creativity of our team members from a wide variety of backgrounds and experiences. We provide equal employment opportunities to all individuals based on merit and without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected status under applicable laws.

Please apply at https://realta-fusion-inc.prismhr-hire.com/job/982388/business-operations-coordinator.