Business Operations Coordinator

Job Summary:

JWB Manufacturing, LLC is seeking a highly organized and detail-oriented Operations and Administrative Specialist to play a crucial role in the daily operations of our manufacturing and sales processes. This multifaceted position requires a proactive individual capable of managing a wide array of responsibilities, from hands-on logistics and inventory management to essential accounting and administrative tasks. The ideal candidate will be a strong self-starter with a willingness to learn and contribute to the efficiency and growth of our business.

Responsibilities:

- Order Fulfillment and Logistics: Picking and packaging products for shipment, creating shipping labels, and ensuring timely drop-off with carriers.

- Invoicing and Financial Record Keeping: Generating invoices using QuickBooks Enterprise, making bank deposits, and reconciling accounts within QuickBooks.

- Sales Tax Processing: Accurately processing and managing sales tax requirements.

- Inventory Management: Developing, implementing, and maintaining a comprehensive inventory management system within QuickBooks for both finished goods and supplies.

- Cost Analysis: Creating and analyzing cost breakdowns for production processes and products.

- Standard Operating Procedures (SOPs): Developing written documentation and video recordings for all key operational procedures.

- Office and Facility Maintenance: Maintaining a clean and organized office and bathroom environment.

- Customer Service: Answering phone calls and assisting customers with inquiries.

- Part Marking: Accurately marking parts as required.

- Manage calendar & emails

- Manage the CRM system (GoHighLevel) and monthly news letter

- Other duties as assigned to support the needs of the business.

Qualifications and Desired Traits:

- General understanding of basic accounting principles.

- Exceptional attention to detail and accuracy.

- Strong self-motivation and the ability to work independently.

- Proactive approach with a willingness to continuously learn and adapt.

- Ability to think creatively and identify opportunities for improvement.

- Familiarity with QuickBooks Enterprise is highly desirable.

- Experience with inventory management systems is a plus.

- Bilingual with Spanish

Job Type: [To be determined - Part-Time or Full-Time]

Job Type: Part-time

Pay: $22.00 - $30.00 per hour

Expected hours: 20 – 25 per week

Benefits:

- Flexible schedule

- Paid time off

Work Location: In person