Business Operations Coordinator

We are engineers, high line workers, power plant managers, accountants, electricians, project coordinators, risk analysts, customer service operators, community representatives, safety and security specialists, communicators, human resources partners, information technology technicians and much, much more. We are 3,500 people committed to enhancing the lives of the communities we serve. Together, we are powering the growth and success of our community progress every day!

Deadline to Apply: December 29, 2025 Pay Grade

10

- Qualifications may warrant placement in a diffent job level

Position Summary

The Business Operations Coordinator is responsible for supporting multiple business functions necessary to support Substation and Transmission Construction and Maintenance Operations. Including the management of all procurement and contracting functions, substation material and tools procurement, coordination and management, and substation construction and maintenance operational support.

Tasks And Responsibilities

Supports a variety of business functions necessary to support Substation and Transmission Business Operations.

Coordinate all Services and Commodities Contracts, including all requirements such as developing purchase requisitions, Request for Proposal (RFP), Purchase Requisitions (PRs) for services, parts, and materials, Scope of Work (SOW), Master Agreements, completes Evaluation Matrix and evaluates bids, and all other requirements necessary to develop new department contracts.

Monitor contracts for cost control and budget management and ensures contract compliance and participates in contract audits.

Prepares and distributes detailed reports for the status of all Contracts to include balance, spend, burn rate, expiration date, and reports directly to management and executive leadership.

Coordinate substation project material deliveries, inventory, and storage

Maintain substation spare equipment and parts procurement and inventory

Support the workforce transition and training to new digital platforms and business tools.

Support field workforce with procurement of required tools, parts, and materials.

Assemble and enter material data into the ERP and other databases

Review business records to ensure accuracy

Verifies, reconciles, and tracks contractor and 3rd Party payments.

Monitor strategic business operations processes and initiatives and identify risks and process improvements.

Monitor tool account budgets for spend and burn rates

Support process improvements through ERP workflows that accelerate digital transformation and operational excellence.

Ensure compliance with company standards, records management, and other audit requirements.

Drive operational business excellence by implementing process improvements.

Collaborate with cross-functional teams to execute business operations.

Serve as liaison between departments, vendors, and leadership teams.

Performs other duties as assigned.

Minimum Skills Minimum Knowledge and Abilities

Entry-level experience in office management or business operations.

Foundational Knowledge of Enterprise Resource Programs.

Ability to complete complex tasks and meet goals and objectives with minimal direct supervision.

Initiative to work independently or as a member of a team, coordinating with others to achieve desired results.

Analytical Abilities & Customer Service Skills.

Skills in Microsoft Office Package, including word processing, spreadsheets, database, presentation software, electronic mail and scheduling.

Excellent Organizational Skills.

Oral/written communication skills.

Preferred Qualifications

Proficiency in material coordination and procurement

Knowledge of Substation equipment, parts, and materials

Knowledge of general construction practices and maintenance requirements

Experience in supporting Substation business operations

Ability to drive cross functional collaboration and change management

Competencies

Demonstrating Initiative

Serving Customers

Communicates Effectively

Interacting with People at Different Levels

Driving Continuous Improvement

Using Computers and Technology

Minimum Education

Associate’s degree in Business Administration or related field from an accredited university or commensurate experience in business operations.

Required Certifications Working Environment

Indoor work, operating computer, manual dexterity, talking, hearing, repetitive motion. Use of personal computing equipment, telephone, multi-functioning printer and calculator.

Ability to travel to and from meetings, training sessions or other business related events.

Physical Demands

Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

CPS Energy does not discriminate against applicants or employees. CPS Energy is committed to providing equal opportunity in all of its employment practices, including selection, hiring, promotion, transfers and compensation, to all qualified applicants and employees without regard to race, religion, color, sex, sexual orientation, gender identity, national origin, citizenship status, veteran status, pregnancy, age, disability, genetic information or any other protected status. CPS Energy will comply with all laws and regulations.