Administrative Associate (Employee Experience & Executive Support)

ABOUT CHABERTON

Chaberton Energy is a public benefit corporation developing community-scale energy projects, with a focus on distributed solar and battery energy storage. A national developer with roots in the communities it serves, Chaberton is a two-time Inc. 5000 awardee and was named to Inc.’s 2025 Best Workplaces list.

With a commitment to creativity, excellence, and humanity, Chaberton’s team develops distributed energy projects that improve grid reliability and resilience while lowering electricity costs for community members and businesses. We support projects across the full development lifecycle, with 190 projects under site control and a growing development pipeline of 1.25 gigawatts of opportunities under assessment or negotiation.

We deeply value the communities we serve, from our employees and landowners to our partners, customers, and investors. Chaberton is a place where people find purpose, working collaboratively to develop projects that strengthen local energy infrastructure, make electricity more affordable, and deliver lasting economic value for the communities where we operate.

We are seeking an exceptional individual to join our growing team and contribute to a company with strong momentum and meaningful opportunities for growth.

ROLE OVERVIEW:

We are looking for an exceptional Employee Experience and Administrative Associate to join our growing team. The ideal candidate would bring an entrepreneurial, people-centric approach tempered by exceptional attention to detail and become a key nexus of operations and people engagement for the entire team.

KEY RESPONSIBILITIES:

Employee Experience Support (60-70%):

- Act as primary administrative support for the Employee Experience team, assisting with documentation, communication tracking, and team logistics.

- Coordinate scheduling and logistics for employee experience programs, events, workshops, team lunches, office meetings, and other employee engagement activities.

- Draft and deliver internal communication for employee experience initiatives.

- Maintain employee experience-related files, trackers, and documentation (surveys, feedback, participation stats).

- Assist with early hiring process logistics to organize internal recruitment efforts.

- Research and provide HR support to ensure ongoing HR compliance with team growth.

- Benchmark benefits and support benefits expansion strategy and efforts for team members.

- Utilize professionalism and discretion in maintaining confidentiality of employee information.

Office Maintenance (15-20%):

- Manage the physical office space and environment (supplies, furniture, signage, meeting rooms).

- Serve as liaison for facilities, vendors, and building management for maintenance and office services.

- Organize incoming/outgoing Mail & Packages (USPS, FedEx, UPS, etc.).

- Ensure the office environment is welcoming, supports team needs, compliant with health/safety standards, and reflects company culture.

Executive Administrative Support (15–20%):

- Provide comprehensive administrative support to the CEO, including calendar management, meeting preparation, and travel logistics.

- Draft and edit correspondence, presentations, and basic reports for executive needs.

- Serve as a point of contact between the CEO and internal/external stakeholders.

- Prepare executive meeting materials and follow up on action items.

- Assist with special projects initiated by the CEO, prioritizing according to urgency.

Other duties as assigned.

REQUIRED QUALIFICATIONS:

- At least 1 year of full-time experience in an office and administrative support role

- Associate Degree in Business, HR, Communications, Psychology, Data Management, or related field.

- Casual or professional exposure to AI tools and experience with leveraging AI tools to improve work quality and efficiency

- Exceptional attention to detail

- Dependable and self-starter attitude

- Excellent communication and interpersonal skills

- Resourceful, curious, and proactive problem-solving attitude

- People-oriented mindset — supportive, approachable, and positive team collaborator

- Ability to collaborate with multiple disciplines including sales, engineering, finance, HR, and external stakeholders

- Strong work ethic and desire to accomplish assigned tasks in a timely manner to meet/exceed milestones.

PREFERRED QUALIFICATIONS:

- 2+ years of full-time office administrative support experience in Business, HR, or related field

- Bachelor’s Degree in Business, HR, Communications, Psychology, or Data Management

- Experience in either human resources, employee engagement, or executive assistant support roles

- Experience implementing or improving office/administrative processes

LOCATION:

Located at our Rockville, MD office, 5 days per week

COMPENSATION & BENEFITS:

- Compensation commensurate with experience.

- Recruiting Hourly Range: $22.00 - $28.00 per hour, targeting 40 hours/week

- Overtime (1.5x Hourly Wage) permitted only with manager approval.

- Target Annual Bonus: 10% (may be more or less depending on the mix of individual and company performance as compared to established goals)

BENEFITS:

In addition to being part of a top-notch team driving sustainable energy in local communities we live and work in, Chaberton offers our employees an attractive package, including but not limited to:

- 15 Days Annual PTO

- 12 Days Annual Paid Company Holidays

- Medical/Dental/Vision Insurance Offered

- Basic Life Insurance coverage provided

- Basic AD&D Insurance coverage provided

- Company Short-Term & Long-Term Disability Insurance provided

- 401(k) Retirement Plan with 3% Employer Safe-Harbor Contribution

- Annual Professional Development Stipend (Up to $2000)

- Annual Certification Maintenance Stipend (Up to $300)

- Home Office Stipend (Up to $1000 initially; then $300 annually)

- Eligibility Dependent Paid Benefits:

- 4 Weeks Parental Leave (Non-Birthing Parent)

- 12 Weeks Parental Leave (Birthing Parent)

- 6 Weeks Pregnancy-Disability Leave

- Lactation Breaks

- Eligibility Dependent Unpaid Leave:

- Personal Leave (up to 90 days)

- Bereavement Leave (up to 3 days)

Chaberton is an equal opportunity employer and promotes a diverse and inclusive workplace. We consider all applicants without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation.