Administrative assistant

Job Title: Administrative Assistant

Location: Birmingham, AL

Duration: 12+ Months Contract

Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to provide day-to-day support to our team. This role is essential to ensuring smooth office operations, efficient communication, and timely completion of administrative tasks.

Responsibilities

- Manage calendars, schedule meetings, and coordinate appointments

- Answer and direct phone calls; respond to emails and inquiries

- Prepare, format, and edit documents, reports, and presentations

- Organize and maintain electronic and physical filing systems

- Assist with travel arrangements, expense reports, and itineraries

- Support onboarding processes for new employees

- Order office supplies and maintain inventory

- Handle confidential information with professionalism and discretion

- Assist with basic bookkeeping tasks such as invoice tracking or data entry

- Provide general support to leadership and team members as needed

Required Skills & Qualifications

- Proven experience as an administrative assistant or similar role

- Strong organizational and multitasking abilities

- Excellent written and verbal communication skills

- Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or Google Workspace

- Ability to prioritize tasks and work independently

- High attention to detail and accuracy

- Professional demeanor and strong interpersonal skills

Preferred Qualifications

- Associate degree in Business Administration or related field (optional)

- Experience with scheduling tools or project management software

- Familiarity with basic bookkeeping or CRM systems

Pay Rate: $20-$22/hr W2

About Seneca Resources:

Seneca Resources is a client driven provider of strategic Information Technology consulting services and Workforce Solutions to government and industry.  Seneca Resources is a leading IT services provider with offices in Virginia, Alabama, Georgia, North Carolina and New York that service clients throughout the United States. 

We are an Equal Opportunity Employer and value the benefits of diversity in our workplace.