Administrative Assistant

The Company

Arjae Design Solutions Ltd. is a fast growing Engineering, Design and Fabrication company providing unique solutions to clients in the oil & gas, helium and renewable energy industries. With an expanding scope of projects, we are involved in engineering and fabrication of oil & gas equipment, helium processing, existing plant upgrades, as well as new facility design and fabrication work.

About the Role

We are currently looking for an experienced Administrative Assistant to join our team. The successful candidate in this position will provide support to the Production and Quality Control teams and other groups as required. The Administrative Assistant will perform a variety of document control and administrative functions including compiling turnover documentation and preparing binders, maintaining logs, QC/Administrative paperwork and data entry, and other related administrative responsibilities.

We are looking for a self-motivated and detail-oriented individual with a minimum of 3 years experience performing related Administrative and Quality Control tasks who can work independently and has strong problem-solving and communication skills. As Administrative Assistant your main goal will be to provide a variety of quality control and administrative support and services in a fast-paced environment to a variety of groups internally in both the office and fabrication facility.

Key Responsibilities

As Administrative Assistant, your responsibilities will include:

- Verifying information on MTRs against Bill of Material and Shop Drawings; Maintaining MTR log in job files

- Compiling turnover documentation and preparing binders to be shipped with loads/modules

- Preparing, collecting, tracking, maintaining, revising, and submitting project/QC related documentation

- Completing administrative paperwork and data entry, and perform document control

- Communicating effectively with QC, Production, Project Management, Engineering and other internal teams

- Providing general administrative support to Production Superintendent and QC Manager, and perform other related administrative duties

- Providing support to Production Superintendent and Foremen for time tracking, recording, and reporting on timesheets

- Ensuring a very high level of accuracy and attention to detail in all work performed

- Performing reception duties for facility

- Following and promoting Arjae’s safety policies, programs and procedures in support of our commitment to the safety of all employees, contractors, clients, and other stakeholders

Qualifications/Requirements:

- Knowledge and experience working with Welding and NDE reports

- Knowledge or regulatory documents AB 83, U-1A, etc.

- Strong computer skills, with proficiency in Microsoft Word, Excel, Outlook, and Bluebeam preferred

- 2-3 years previous experience performing related administrative and QC support responsibilities is preferred

- Ability to effectively multitask and prioritize workload

- Excellent written and verbal communication skills, in addition to strong interpersonal, organizational and time management skills

- Desire to work in a strong team environment to achieve organizational goals, with the ability to work with minimum supervision

- Self-starter, motivated and ability to perform well under tight deadlines

- Demonstrated experience and commitment to performing detail-oriented work while maintaining very high degree of accuracy

- Previous experience in an engineering and/or fabrication environment preferred

- Certificate or diploma from an Administration-related program is an asset but not required

Additional Information:

- This position is based in our office in Nisku, Alberta

- Must be legally entitled to work in Canada

Please apply in confidence. We thank all applicants, however only those selected for further consideration will be contacted.

Job Type: Full-time

Benefits:

- Dental care

- Disability insurance

- Employee assistance program

- Extended health care

- Life insurance

- On-site parking

- Paid time off

- RRSP match

- Vision care

Work Location: In person