Administrative Assistant

Job Summary

We are seeking a reliable and detail-oriented Administrative Assistant to support daily office operations. The ideal candidate is organized, proactive and comfortable handling a wide range of administrative and clerical tasks while maintaining a professional and positive attitude.

Key Responsibilities

· Manage and organize office files, records and documents

· Answer and direct phone calls, emails and other correspondence

· Assist in the preparation and maintenance of project documentation, reports, and records.

· Schedule and coordinate project meetings, including preparing agendas and taking minutes.

· Facilitate collection of daily work vouchers, track material purchase and reconcile against billing.

· Procure and track material costs associated with each individual project.

· Prepare reports, presentations and correspondence

· Handle data entry and maintain accurate records

· Order office supplies and manage inventory

· Assist with invoicing or expense tracking, as needed

· Support managers and team members with administrative tasks

· Maintain a clean, organized and efficient office environment

Qualifications

· Highschool Diploma or equivalent

· At least 3 years experience as an administrative assistant or in a similar role

· Proficiency in Microsoft Office (Word, Excel, Outlook) or Google Workspace

· Strong organizational and time management skills

· Excellent written and verbal communication skills

· Ability to multitask and prioritize effectively

· Attention to detail and problem-solving abilities

· Professional demeanor and strong interpersonal skills

Preferred Skills

· Experience with office management systems or CRM software

· Understanding of project administration is an asset

· Basic accounting or bookkeeping knowledge

· Understanding of procurement is an asset

· Ability to handle confidential information discreetly.

Job Types: Full-time, Permanent

Pay: $26.00-$29.00 per hour

Expected hours: 40 per week

Benefits:

- Dental care

- Employee assistance program

- Extended health care

- Life insurance

- On-site parking

- RRSP match

- Vision care

Experience:

- Administrative: 3 years (required)

Language:

- English (required)

Work Location: In person