Administrative Assistant

Job Summary

This role provides comprehensive administrative and operational support to the Facilities and Administrative Services (FAS) team. Key responsibilities include data collection and analysis, report and presentation preparation, and coordination of departmental meetings. The position manages large meeting room schedules, catering logistics, and associated budgets, while also overseeing company space data, including audits and move schedule management.

Serving as a liaison between FAS and other departments or vendors, the role ensures professional communication and representation. Additional duties include calendar management for the Director and team, support for company-wide meetings and events, supply inventory oversight, and backup support for both the company’s reception and travel program functions.

Duties/Responsibilities

- Perform a range of administrative duties, including gathering, organizing, and analyzing data, and preparing reports and PowerPoint presentations related to FAS activities.

- Schedule and develop content for department meetings.

- Manage large meeting room schedules and assist with building-wide catering, including budget oversight for catering and offsite meeting spaces.

- Conduct research and analyze records, reports, or documents in accordance with established guidelines.

- Manage and oversee company space data, including move coordination, process management, and conducting space audits to ensure data accuracy.

- Serve as a liaison for FAS, maintaining open and professional communication with other departments and vendors.

- Act as the primary contact for FAS and provide backup support for the main company reception area; greet visitors, respond to calls, and direct inquiries to appropriate personnel.

- Create and maintain calendars for the Director and support team members, coordinating appointments, conference calls, meetings, and key projects.

- Assist in planning and preparing departmental and company-wide meetings or conferences.

- Maintain and order supply inventory for the corporate office and assist with supply needs at additional sites.

- Serve as backup to the Travel Program Manager, assisting with program administration and resolving travel issues as needed.

- Track and maintain team records, including paid time off (PTO), birthdays, and anniversary information.

- File and retrieve corporate documents, records, and reports as needed.

- Process expense reports promptly and accurately.

- Maintain confidentiality for all company records and sensitive information.

- Manage the team ticketing queue and assign tickets to appropriate groups.

- Generate accurate reporting for all ticketed processes.

- Maintain auditable records of departmental activities and work products.

- Perform other duties as assigned.

Skills and Competencies

- Demonstrates strong attention to detail.

- Proficient computer skills, including Microsoft Office and other applications.

- Proven team player.

- Communicates effectively – Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

- Ensures accountability - Holding self and others accountable to meet commitments.

- Instills trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.

- Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.

- Demonstrates self-awareness - Using a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses.

- Drives results - Consistently achieving results, even under tough circumstances.

Required Qualifications

- High school diploma (or GED).

- An acceptable pre-employment background and drug test.

Preferred Qualifications

- Two (2) + years of related office experience

Physical Requirements and Working Conditions

- Requires prolonged sitting, some bending and stooping.

- Occasional lifting up to 25 pounds.

- Manual dexterity sufficient to operate a computer keyboard and calculator.

Continental Resources, Inc. provides equal employment opportunities and access for all applicants and employees without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information, veteran status, or any other category protected by law.