Accounts Payable Analyst

NSB omega is searching for an Accounts Payable Analyst for our MAJOR Oil & Gas Client in Dublin, OH.

Assignment Description

This individual will provide accounting support to the Trading, Supply & Logistics & Marketing business unit focused on US Refined Products. The individual will be responsible for handling functions related to the Accounts Payable lifecycle. This position works closely as part of an integrated team to ensure all the company’s commitments are handled promptly and with quality.

The Accounts Payable Analyst analyzes and resolves discrepancies in billings and payments and recommends improvements to accounts payable policies and procedures. Responsible for processing payments and responding to vendor inquiries.

This role is an individual contributor that reports to the Sr Manager of Finance and Accounting in the Dublin, Ohio office.

Responsibilities Role: The Accounts Payable Analyst assists with invoice and billing. The role is key to ensuring organizational health and that the company fulfills their obligations & payment commitments.

- Communicating with vendors to ensure that invoices are accurate and compliant with company guidelines

- Matching invoices to transaction system(s) to ensure that all transactions are recorded correctly

- Prepare check requests for payment of bills & invoices

- Research payment terms and interest rates of vendors to determine payment strategies

- Reviewing invoices for accuracy and documentation requirements

- Obtaining signoffs required to pay vendors

- Coding of invoices to ensure appropriate accounting treatment

- Determining which invoices should be paid first and priority handling

- Coordinating with accounting staff to ensure that payments are processed correctly

- Coordinating with teams in front and middle office.

- Monthly reporting & reconciliation of key balance sheet accounts and vendor accounts

- Interaction with head-office in Calgary

Scope: Multiple Systems/Single Business Unit/many producing assets/Canada & US

- Systems: SAP/Rightangle/BW/Excel

- Business: Trading, Supply & Logistics – US Refined Products, RINS

- Assets: US Refining

- Geographic: Canadian and US marketing of produced and 3rd party supply

- Function: Financial Settlement/Reporting

Impact: Enable timely payment in line with our contractual commitments. Eliminate excessive manual intervention to gain efficiencies and refocus attention to value-added activities

Partners/Stakeholders: Multiple

- Team: US Refined Products Marketing & Trading Back Office

- Department: TSL/Marketing Front and Mid Office, Information Delivery

Decision Making Spectrum: Influence

- Influence/direct external & internal stakeholders

- Make recommendations on vendor performance

Level of Problem Solving: Defined Process / Complex Analysis

Key Metric: Delivering process improvements and efficiency and improving quality of analysis

- Ensure sound business process and controls are in place and ensure best practices as communicated and shared with team members

- Modify, redesign & implement processes to meet complex organizational requirements

- Document processes

- Development and maintenance of financial analysis reports and tools to track performance versus market benchmarks, forecasts and budgets

- Develop quantitative and qualitative explanations of operational results for discussion

Deliverables:

Consistency and timely handling of all accounts and related tasks.

Competencies:

Technical

- ERP (SAP)

- ETRM (Rightangle)

- Trading, Supply & Logistics – US Refined Products

Behavioral

- Attention to detail: This role requires you to review invoices and ensure the company is paying the correct amount for the services or products they’ve received. You may also be responsible for entering data into the company’s financial system, so attention to detail ensures you enter the information correctly. Verifying invoices to internal systems is also key. Professional tenacity to follow-through on issues.

- Organization: Responsible for managing multiple tasks at once. Organization skills can help you prioritize your work and stay on top of deadlines. Organization skills can also help you keep track of important documents and records. This role will involve some repetitive and cyclical daily, weekly and monthly tasks.

- Communication: Required to communicate with suppliers, managers and other employees. Effective communication can help you convey important information, answer questions and resolve issues. Important to represent the company, and division externally in a positive manner. Working on shared email accounts and is critical to keep others on the team informed on status and updates of work or issues

- Critical thinking: Responsible for reviewing invoices and making sure the company pays the correct amount. Critical thinking to make sure you don’t overpay or underpay for goods or services.

- Problem-solving: Responsible for identifying and resolving issues with invoices, payments or other financial issues. Your ability to identify and resolve these issues can help the company save time and money. Highly analytical & results driven with strong financial acumen often with minimal supervision. Employing professional skepticism and a drive to resolve all issues in as timely a manner as possible. A natural curious to understand why.

- Team-work: Ability to work in a team environment dealing with people from various disciplines to achieve goals

Qualifications

- High school diploma or GED certificate. Bachelor’s degree an asset.

- 5+ years of progressive experience in AP or related role

- Advanced Excel & SAP skills would be an asset.

- Experience in oil, gas or refined product marketing/trading would be considered an asset

Duration

1 Year(With Possibility of Extension)

Location

Dublin, OH