Accounting Associate

Job Summary

We are seeking a detail-oriented and proactive Accounting Associate to join our dynamic finance team. In this role, you will play a vital part in maintaining accurate financial records, supporting various accounting functions, and ensuring compliance with industry standards. Your expertise will help drive financial integrity and operational efficiency across our organization.

Duties

- Receive, review, and verify accounts payable invoices for accuracy and legitimacy.

- Reconcile accounts payable and vendor statements to ensure accuracy and identify discrepancies.

- Serve as a point of contact for vendor inquiries, fostering positive relationships through timely and efficient communication.

- Generate and send invoices to customers.

- Monitor accounts, contact customers for payment, and process incoming payments.

- Maintain precise records of all payments received and accounts.

- Interact with clients to resolve inquiries and address payment issues.

- Conduct credit reference checks on new customers.

- Perform clerical tasks like filing, checking the mail, taking deposits to the bank, check stuffing, answering phones and responding to emails.

- Maintain communication with clients and vendors to discuss accounts, settle balances, and ensure clear reporting.

- Record expenditures and receipts in accounting software (e.g., QuickBooks).

- Assist with 1099 employee payroll processing and related reporting.

- Assist with W2 employee timesheet processing and related reporting.

- Maintain organized physical and electronic filing systems for financial documents, including invoices, receipts, and purchase orders.

- Maintaining a tidy and functional workspace and managing office supplies.

- Perform other administrative and accounting duties as assigned.

Experience

- Associate’s degree in Accounting, Finance, or related field (Bachelor’s preferred).

- 1–3 years of accounting or bookkeeping experience.

- Proficiency in accounting software (e.g., QuickBooks, NetSuite, or similar) and Microsoft Excel.

- Strong attention to detail and accuracy.

- Excellent organizational and time management skills.

- Ability to maintain confidentiality and handle sensitive financial information.

- Strong communication and problem-solving skills.

Job Type: Full-time

Pay: $60,000.00 - $80,000.00 per year

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Health insurance

- Paid sick time

- Paid time off

- Vision insurance

Work Location: In person