Technical Coordinator

Application Deadline:

27 March 2026

Department:

Engineering

Location:

Saskatoon

Description

The Technical Coordinator is a core member of the Engineering Team, responsible for managing technical documentation workflows, optimizing information flow, and supporting effective, timely decision-making throughout the project lifecycle. With a strong emphasis on efficiency and accuracy, this role is critical to ensuring consistency, compliance, and clarity across all engineering activities. The Engineering Team’s scope includes all surface and underground facilities, including site development, temporary work, mining, processing and associated infrastructure.

Location

We have two roles available, one full-time and one 2-year contract, both based in our Saskatoon, SK office.

Key Responsibilities

- Maintain a trusted, accurate repository (or repositories) of all current technical documentation accessible to all relevant stakeholders.

- Monitor, measure, and continuously improve document control processes in accordance with the NexGen Integrated Management System (IMS) and project-specific procedures.

- Manage the full document lifecycle including submission, review, approval, issuance, revision control, and archiving for technical documents, drawings, and vendor submittals.

- Coordinate document workflows across engineering disciplines and other functional areas, ensuring alignment with the issuance purpose and project milestones (e.g., IFC, IFA, As-Built).

- Design and implement efficient workflows to streamline document review cycles, approval chains, and issue resolution.

- Track and follow up on review comments, approvals, and close-out documentation to ensure transparency and traceability.

- Establish performance metrics and reporting dashboards to track document turnaround times, overdue actions, and bottlenecks.

- Escalate documentation quality issues, delays, or conflicts to the VP, Engineering, Director, Engineering, and Director, Mine Technical Services for resolution.

- Ensure data integrity across platforms (e.g., SharePoint, Aconex) with clearly defined document numbering, metadata tags, and searchability standards.

- Identify opportunities to introduce automation or digital tools to reduce administrative burden and improve productivity.

- Proactively identify, communicate, and mitigate risks related to document control and management.

- Collaborate with engineering, procurement, and construction teams to align workflows with functional and project phase requirements.

- Interface with NexGen’s Environment, Permitting, and Licensing teams to provide required documentation for permitting and regulatory approvals.

- Facilitate turnover and ensure access to completed documentation from engineering, contractors, construction, commissioning, and operations teams.

- Serve as a central point of contact for internal and external stakeholders (e.g., engineering consultants, regulators, vendors) regarding documentation flow.

- Provide structured support for engineering activities, including coordinating reviews, managing meeting logistics, taking minutes, and tracking action items.

- Assist with onboarding and systems orientation for NexGen staff, Integrated Project Team (IPT) members, and external collaborators.

- Prepare standardized templates, reports, presentations, and transmittals to ensure consistency in quality and branding.

- Promote a culture of quality, accountability, and continuous improvement within the IPT.

- Support audits, readiness reviews, and project transitions by maintaining accurate and accessible document records.

- Facilitate knowledge capture and lessons learned processes through proper documentation and version control.

Skills, Knowledge and Expertise

- Diploma or degree in engineering technology, project administration, business operations, or a related field.

- 10–15 years of progressive experience in document control, project coordination, or workflow/process support within engineering or capital project environments.

- Experience working in an Owner or Owner’s Engineer capacity is a strong asset.

- Strong understanding of complex projects involving engineering, procurement, construction, and commissioning, including their interfaces and interdependencies.

- Familiarity with project lifecycle stages (design, procurement, construction, commissioning) and associated document types (e.g., P&IDs, datasheets, RFIs, vendor packages).

- Skilled in planning, organization, and coordination processes, with demonstrated ability to develop and optimize workflows, define process boundaries, and enhance cross-functional alignment.

- Understanding of operational excellence principles (Lean, Six Sigma, continuous improvement) and ability to apply them in a practical, scalable manner.

Core Competencies

Communication

- Communicates in an open candid and consistent manner with impact to inform, enroll, coach, and inspire.

- Effectively builds rapport and appropriately delivers information (oral and written) in a timely, well-organized, thoughtful, and engaging manner.

Team Effectiveness

- Works collaboratively across functional teams, embracing unique talents and diverse perspectives, to achieve common goals.

- Takes a proactive approach to building relationships by actively participating as a prepared team member, demonstrating flexibility and respect for different work styles.

Work Management

- Plans, manages and follows through to ensure the flow and timely completion of activities to deliver successful work results.

- Maintains quality and safety standards to ensure NexGen's Elite Standards are met across all work streams.

- Demonstrates flexibility and adaptability.

Personal Accountability

- Takes responsibility for own actions and outcomes.

- Maintains effective and professional approach, demonstrating resilience and accountability in a fluid fast paced work environment.

Analytical/Critical Thinking

- Able to identify, articulate and problem solve for complex situations with consideration for outcomes.

- Provides clear and informative explanations to support effective decisions in line with company objectives.

- Uses creative, conceptual, and/or inductive reasoning.

Functional & Technical Skills

- Applies specialized knowledge in own area of expertise and openly shares information and knowledge with others.