Administration Coordinator

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future. We have successfully delivered large infrastructure projects across Canada since 2001. Our leadership and expertise span the entire value chain from research and development through construction, operation and maintenance of projects. Currently involved in some of Canada’s largest infrastructure projects, ACCIONA delivers solutions that contribute to the economic and social progress of the communities in which it operates.

www.acciona.ca

The Administration Coordinator role provides essential administrative, clerical, and coordination support across projects, finance, health & safety, and office operations. This position plays a key part in ensuring smooth day-to-day administrative functions, supporting internal teams, and maintaining accurate records and reporting systems.

Location - Summerland, BC

Main Responsibilities

- Collect and report on fuel data

- Enter RFA data into SEO system

Head Office Reporting

- Support reporting platforms including ATRIA, Sustainability, Document Control, Taxonomy, and JIRA

Office Administration

- Schedule and long training sessions

- Coordinate meetings (e.g. JOSH), prepare materials, and take minutes

- Track and manage absence reports including sick leave and WCB claims

- Handle confidential matter related to substance testing and disability management.

Communication And Records Management

- Receive, track and distribute mail and courier items

- Maintain Health & Safety documentation, training records, and incident files

Reporting And Compliance

- Prepare timely and accurate H&S dashboards and reports

- Assist with compliance-related tasks and safety awareness initiatives

General Support

- Provide professional, responsive support to various departments

- Participate in special projects and other duties as assigned

- Other duties as related with the role

Required Skills And Competencies

- Degree or diploma in a related field, or a combination of education and experience

- Demonstrated experience in a similar role

- Proficiency in MS Office Suite, specifically Excel

- Excellent organizational and multitasking abilities

- Strong interpersonal and customer service skills

- High level of discretion and confidentiality

- Ability to work independently and exercise sound judgement

- Familiarity with Collective Agreements and employment legislation is an asset

- Energetic, adaptable, and committed to delivering excellent service

ACCIONA has been given the Top Employer 2022, 2023, 2024 & 2025 certification in Canada, as well as the Top Employers North America 2022, 2023, 2024 & 2025 seal, which certifies the company's commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.