Administrative Coordinator

Job Summary

The Administrative Office Coordinator provides administrative support to ensure office operations run efficiently, accurately, and on schedule. This role is responsible for data entry, document management, front desk coverage, and handling time-sensitive tasks such as incoming and outgoing mail. Strong attention to detail, organization, and the ability to prioritize workload are essential for success in this position.

Essential Duties and Responsibilities:

· Enter data into internal systems with a high level of accuracy and attention to detail

· Review and validate incoming documents and forms for completeness and accuracy

· Scan, organize, and file administrative and operational documents in both electronic and hard copy formats

· Manage the front desk area, greet visitors professionally, and direct them to the appropriate staff

· Answer incoming calls, take messages, and route calls as needed

· Receive, sort, and distribute incoming mail; prepare outgoing mail and packages

· Maintain up-to-date records and ensure filing systems are organized and accessible

· Provide general administrative support to departments, including copying, printing, and preparing documents

· Prioritize and manage multiple tasks while meeting daily deadlines and supporting business needs

Qualifications:

· High attention to detail and accuracy in data entry and document handling

· Strong organizational and time management skills

· Ability to prioritize tasks in a fast-paced, deadline-driven environment

· Comfortable with document scanning and file organization systems

· Proficiency with Microsoft Office (Word, Excel, Outlook) or similar computer applications

· Excellent communication and collaboration skills

· Professional demeanor and customer service skills for front desk interaction

Physical and Work Requirements:

· Ability to sit for extended periods while working at a computer

· Ability to perform repetitive tasks such as typing and data entry

· Ability to lift and move boxes, files, or documents as needed (up to 20 lbs)

· Regular interaction with internal staff and external visitors in a professional office environment

Additional Information and Legal Disclosures:

· This job description outlines the general nature and level of work performed and is not intended to be an exhaustive list of all duties or responsibilities. Duties may change at any time with or without notice.

· The Company is an equal opportunity employer and does not discriminate based on any protected status under applicable law.

· Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

This position is ideal for individuals who thrive in a dynamic environment and are eager to contribute to the success of our organization through effective administrative support.

Job Types: Full-time, Temp-to-hire

Pay: $18.00 - $21.00 per hour

Application Question(s):

- Are you comfortable working in a front desk role where you will greet visitors and answer calls?

- The position involves data entry, tracking inventory, and processing sales orders. Have you performed similar tasks before?

Ability to Relocate:

- Houston, TX 77044: Relocate before starting work (Required)

Work Location: In person