Administrative Coordinator

COMPANY DESCRIPTION

e2Companies is the creator of the industry’s first Virtual Utility® and a leading provider of integrated solutions for power generation and distribution. We are committed to delivering energy resiliency, reliability, and regulatory compliance for our customers to unlock savings and revenue opportunities. We provide the most complete business model for data center, manufacturing, commercial, and industrial customers.

e2Companies was recently awarded the 2025 Tech Catalyst of the Year for Southwest Florida, highlighting the innovative Virtual Utility® technology, which allows businesses to monitor and manage their own on site power solution. e2 was also recently named one of the best places to work in Southwest Florida by the Best Companies Group. We are a fast growing company that thrives on solving challenges in the energy space. We believe in a healthy work life balance and focus on giving back to our communities with our e2 for Good program.

JOB PURPOSE

The Administrative Coordinator provides high level administrative and operational support to Vice Presidents and senior managers to ensure efficient day to day operations across multiple departments. This role requires exceptional organizational skills, strong communication, professionalism, and the ability to handle sensitive information with discretion. The Administrative Coordinator serves as a key support resource, helping leaders stay organized, prepared, and focused on strategic priorities.

RESPONSIBILITIES

- Provide administrative and operational support to Vice Presidents and senior managers

- Manage calendars, schedule meetings, and coordinate internal and external appointments

- Prepare meeting agendas, take notes, and distribute meeting materials upon request

- Track deadlines, deliverables, and follow up action items

- Prepare, edit, format, and combine documents, presentations, and reports using Microsoft Office, PowerPoint, and Adobe

- Maintain organized digital and physical filing systems

- Support departmental projects by gathering information, organizing materials, and assisting with logistics

- Answer and route incoming calls and manage incoming and outgoing mail and packages

- Provide general administrative support including printing, assembling marketing packets, proposal folders, gift bags, and supporting logistics and setup

- Assist the marketing team with packing, labeling, and shipping materials and maintaining templates and branded materials for conferences and trade shows

- Schedule Vice President and senior manager level interviews and assist with new hire orientation scheduling and materials

- Greet visitors, support meeting room setup, monitor office supplies, and assist with vendor and facility related requests

- Coordinate travel arrangements and itineraries for Vice Presidents and senior managers

- Handle sensitive and confidential information with discretion and professionalism

- Perform other duties and responsibilities as assigned

BASIC QUALIFICATIONS (MUST HAVE):

- 2 to 4 years of administrative experience supporting managers or department leaders

- Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook

- Working knowledge of Adobe tools

- Excellent written and verbal communication skills

- Strong organizational, multitasking, and time management abilities

- High level of professionalism, confidentiality, and attention to detail

- Ability to work proactively and effectively in a fast paced environment

PREFERRED QUALIFICATIONS (NICE TO HAVE):

- Experience supporting executive level leaders

- Experience coordinating travel and complex scheduling

- Familiarity with marketing support, event coordination, or conference logistics

- Experience working in a growing or multi-department organization

HERE’S WHAT YOU GET:

- Competitive Pay reflective of your skills and experience

- Medical, Dental, Vision, Life, and 401K benefits

- 5 PTO days (increased with tenure) / 5 sick days

- 8 Federal Holidays (paid) for work-life balance

- Childcare assistance (Up to $300 per month)

- “Work Hard, Play Hard” culture with team events and e2 for Good initiatives

Ready to shape the future of green energy? Join our innovative team today!

e2Companies, LLC is an equal opportunity employer. All qualified applicants encouraged to apply!

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

- 401(k) matching

- Dental insurance

- Flexible schedule

- Health insurance

- Health savings account

- Life insurance

- Paid time off

- Parental leave

- Professional development assistance

- Vision insurance

Work Location: In person