Safety Admin Assistant

Overview

We are seeking a proactive and detail-oriented Safety Admin Assistant to join our team and support our safety operations. This vital role is integral to maintaining compliance documentation and coordinating training communication. The ideal candidate will bring strong organizational skills, excellent computer literacy, and a passion for maintaining a safe and efficient work environment. This paid position offers an exciting opportunity to contribute to safety initiatives while honing your office management and clerical expertise.

Responsibilities

- Assist with maintaining safety records, reports, and documentation in accordance with company policies and regulatory standards.

- Manage incoming calls via multi-line phone systems, directing inquiries efficiently and professionally

- Organize filing systems for safety documentation, ensuring easy retrieval and compliance audits

- Coordinate drug and alcohol testing logistics, including scheduling, documentation, and tracking in compliance with DOT and company policy

- Enter data accurately into spreadsheets or safety management software to track incidents, inspections, and corrective actions

- Provide excellent customer support by addressing internal team questions related to safety procedures and policies

- Other tasks as needed.

Qualifications

- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications

- Experience with QuickBooks or similar bookkeeping software is a plus

- Excellent organizational skills with the ability to prioritize tasks effectively

- Demonstrated office management experience, including filing, data entry, and calendar management

- Exceptional phone etiquette with experience handling multi-line phone systems and customer support calls

- High level of computer literacy with proficiency in typing, proofreading, and general clerical tasks

- Effective time management skills to handle multiple responsibilities efficiently

- Previous administrative or personal assistant experience is advantageousJoin us as a Safety Admin Assistant to play a key role in supporting our safety initiatives while developing your administrative expertise in a dynamic environment. We value energetic professionals who thrive on organization, communication, and making a positive impact every day!

Pay: $20.00 - $23.00 per hour

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Employee discount

- Flexible spending account

- Health insurance

- Health savings account

- Life insurance

- Paid time off

- Retirement plan

- Vision insurance

Work Location: In person