Resources & Invoicing Coordinator

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future. We have successfully delivered large infrastructure projects across Canada since 2001. Our leadership and expertise span the entire value chain from research and development through construction, operation and maintenance of projects. Currently involved in some of Canada’s largest infrastructure projects, ACCIONA delivers solutions that contribute to the economic and social progress of the communities in which it operates.

www.acciona.ca

ACCIONA is a global leader in sustainable infrastructure and renewable energy, delivering innovative, forward-thinking solutions in over 40 countries. We’re proud to be shaping some of the most complex and transformative infrastructure projects in North America.

In partnership with Metrolinx, ACCIONA is playing a key role in the design and construction of the Eglinton Crosstown West Extension (ECWE), a 9.2-kilometre westward addition to Toronto’s Line 5 light rail transit network. This major infrastructure project includes seven new stations and installation of rail and systems under a progressive design-build model.

Beyond its technical scope, the ECWE project represents a significant investment in sustainable urban mobility, expected to reduce greenhouse gas emissions by up to 5,800 tonnes annually and eliminate over 6.5 million vehicle trips each year when combined with the full Line 5.

This is a unique opportunity to join a dynamic, multidisciplinary team on a complex, high-value project that supports long-term regional growth and environmental sustainability. If you're ready to make a meaningful impact and advance your career with a global infrastructure leader, we encourage you to apply and grow with us.

Job Description

The

Resources & Invoicing Coordinator

plays a key role in supporting monthly reporting, resource tracking, cost documentation, invoicing preparation, and commercial/contractual compliance activities. This position ensures alignment with project controls processes, and transparency across all invoicing and resource management workflows.

- Oversee in conjunction with the Cost Control team the timesheets from the Designer.

- In coordination with the Technical Team will review and validate the number of resources, and worked time per each deliverable.

- Assist in the evaluation of the resources needed in case of changes and variances to complete design.

- Oversee and comment the Designer business cases.

- Monitor the progress of the design in term of time consumed and resources in comparison with the forecast.

- Contribution to the preparation, review and submittal of the workplans and forecast.

- Assist and contribute to the client reconciliations and costs audits by organizing and presenting required documentation.

- Prepare and compile monthly invoicing packages including backup documentation, cost summaries, progress evidence, and resource data.

- Maintain project logs, spreadsheets, and databases related to resource allocations, cost capture, and invoicing deliverables.

- Review and validate supporting documentation (timesheets, delivery tickets, reports, progress photos, activity logs) for accuracy prior to submission.

- Support preparation of progress evidence required by the client or independent certifier, including resource summaries and cost verification records.

- Track change order-related resource impacts, support documentation of extra work, and ensure proper cost coding for recoverable expenditures.

- Assist in preparing monthly cost reports, forecasting data, and financial status updates for project leadership.

- Coordinate invoice review cycles, ensuring timely internal approvals and submission to the client.

- Maintain organized digital and physical records of all the design invoicing, resource, and financial-related documentation in accordance with project controls processes.

Required Skills And Competencies

- Diploma or degree in Business Administration, Accounting, Finance, or a related field is preferred.

- 2–5+ years of experience in invoicing, project controls support, accounting, or financial coordination—preferably on construction or engineering projects.

- Strong understanding of cost tracking principles, invoicing workflows, and project documentation requirements.

- Proficiency with Excel and financial reporting tools; experience with ERP or project accounting systems is an asset.

- Ability to interpret supporting documentation such as timesheets, delivery tickets, progress reports, and cost logs.

- Strong organizational skills with high attention to detail and accuracy.

- Ability to work collaboratively with multidisciplinary teams under tight deadlines.

- Excellent communication and documentation skills.

ACCIONA is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. We believe that our differences strengthen us and that we should reflect the communities we serve in our workforce.

We are also committed to creating an accessible and barrier‑free recruitment process and workplace. We welcome applications from all qualified individuals, including those with disabilities, and we will provide accommodations throughout the hiring process upon request.

If you require a disability‑related accommodation at any stage in the recruitment or selection process, please contact Jeremy Lawson jlawson@acciona.com. We will work with you to meet your needs.

ACCIONA has been given the Top Employer 2022, 2023, 2024 & 2025 certification in Canada, as well as the Top Employers North America 2022, 2023, 2024 & 2025 seal, which certifies the company's commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.