Billing/Invoice Coordinator

Core Laboratories is the Reservoir Optimization Company™

Core Laboratories Inc. is a leading provider of proprietary and patented reservoir description and production enhancement services and products used to optimize petroleum reservoir performance. The Company has over 70 offices in more than 50 countries and is located in every major oil-producing province in the world. We are well-positioned to serve the growing needs of the energy transition while continuing to fulfill the demand for reliable and affordable energy sources like crude oil and natural gas. Our services, products, expertise, and innovations will continue to be essential as our clients meet the growing demand for energy globally. For more information, visit https://www.corelab.com

At Core Lab, our values matter: Safety, Honesty and Integrity, Customer Focus, Building Trust, and Employee Development. We regard our employees as our greatest asset. We believe that identifying, attracting, developing, and retaining talent are significant actions because our people are so important.

SUMMARY

Responsible for generating accurate invoices, ensuring timely submission, and supporting internal teams with billing-related inquiries.

DUTIES & RESPONSIBILITIES

- Prepare, review, and process customer invoices using Oracle ERP systems in accordance with contractual terms company policies.

- Ensure accurate application of rates, taxes, and other charges to all invoices.

- Coordinate with warehouse managers, finance, and sales teams to resolve discrepancies and ensure timely billing.

- Submit customer invoices to various portals including Ariba, OpenInvoice, COUPA, and customer specific portals.

- Submit invoices to customers via email and mail.

- Receive and match backup to invoices.

- Review invoices for correctness and completeness.

- Scan, match and accept invoices to DbCapture.

- Submit invoices to Owen warehouses via email.

- Update customer invoicing needs list to ensure we are complying with their needs such as PO requirements, portals, and backup needs.

- Prepare and distribute reports for customers missing PO#’s.

- Investigates month end incomplete invoice report to ensure accuracy.

- Prepare credit and rebills.

- Generate manual invoices when necessary.

- Back up to Collections Specialist.

QUALIFICATIONS

- High school education or equivalent.

- Minimum of 1 year experience in the field or a related area of accounting.

- Oracle experience a plus.

- Proficiency with MS Word, Excel and MS Outlook.

KNOWLEDGE, SKILLS & ATTRIBUTES

- Strong communication, presentation, and interpersonal skills.

- Ability to work independently and collaboratively in a fast-paced and dynamic environment.

Core Laboratories, including all of its affiliated and related entities, is an equal opportunity employer and is committed to creating an inclusive environment for everyone. Employment decisions are made regardless of characteristics including, but not limited to, race, color, sex, sexual orientation, gender identity, national origin, age, disability, religion, genetic information, protected veteran or uniformed service member status, and any other characteristic protected under applicable law.