Project Administrator & Invoicing Specialist

ATCO STRUCTURES is a modular construction company that has been the industry leader in modular products for over 75 years. We provide best-in-class products and services with flexible solutions and performance excellence, providing our customers with building alternatives for shelter and building solutions. ATCO is committed to operational excellence and empowering our employees to do their best by supporting their health and desire to learn more.

ATCO is committed to providing a full-suite of competitive benefits for our employees, offering benefits including medical, dental, vision, 401(k), short and long-term disability, life and supplemental insurance programs. ATCO also offers PTO, paid family leave for qualifying employees, and ten (10) paid holidays annually. In addition, ATCO believes in strengthening the communities where we work and live. Through our Employees Participating in Communities (“EPIC”) program, employees are encouraged to actively participate in their community through fundraising events.

ATCO STRUCTURES AND LOGISTICS (USA) INC. (“ASL-USA”) is currently seeking a Project Administrator & Invoicing Specialist for our Denver, Colorado Sales Branch. This position will play a key role in the lifecycle of customer contract administration, ensuring accurate administration of sales contracts.

KEY ACCOUNTABILITIES/RESPONSIBILITIES of the position include:

- Coordinate the administration of sales contracts and associated documentation. Manage the contractual process from receipt of project paperwork to completion and warranty/service administration.

- Process customer invoices, amendments, addendums, and related change orders in accordance with company policy and procedure. Maintain accurate records of contractual agreements.

- Ensure regular communication with team members to ensure accurate contract changes or other pertinent information is disseminated timely and accurately. Distribute incoming projects, contracts, subcontracts, modifications to internal managers and salespersons.

- Review progress and schedules to ensure billing and invoicing is processed accurately and timely.

- Maintain up-to-date customer files including customer set-up documents, bonds, and insurance documents.

- Lead the timely coordination of month-end financial submittals to ensure accuracy and compliance throughout the process. Populate end reports with cost/revenue for the financial month, ensuring accurate recording.

- Coordinate with internal teams and external partners to resolve project-related issues.

- Review project documentation for completeness and accuracy.

- Process necessary project paperwork and change orders. Monitor costing information for change orders and production/operation authorities to ensure accounting information is accurate.

- Maintain project logs of all ongoing and future work.

REQUIRED QUALIFICATIONS/EDUCATION/WORK EXPERIENCE

- A Bachelor’s degree or Associates degree from accredited college/university in Business, Construction Science, or related discipline is preferred. Industry experience in lieu of a degree may be considered.

- Two (2) years of experience as a Sales or Contracts administrator, preferably in a field services environment, logistics environment and/or the modular industry.

- Ability to work in fast-paced team environment and flexibility to accommodate demanding projects schedules.

- Proficiency in MS Office Suite; Knowledge of SharePoint, Salesforce and/or Oracle ERP systems desired.

- A motivated self-starter and process-oriented with high attention to detail; excellent organizational, communication and time management skills is required.

PHYSICAL DEMANDS

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

- Generally, the position is sedentary and will require the ability to sit for extended periods of time; use hands and fingers to type; provide verbal communication.

- Ability to speak/hear and use specific vision abilities such as close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus .

- Frequent ability to reach with arms, grasp with hands and arms.

- Position may require the occasional need to stoop, kneel, crouch, climb or balance .

WORK ENVIRONMENT

The work environment characteristics described herein are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

- Work is conducted primarily indoors in a controlled, professional office environment; Noise level is usually low.

- The employee is occasionally required to stand, walk, and lift to 10 pounds.

- This role routinely uses standard office equipment, i.e., requiring daily use of computers, phones, and other office equipment.

ATCO is an Equal Employment Opportunity ("EEO") Employer committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities. ATCO is a drug-free workplace and participates in the E-Verify program as required by law